DENT PARISH COUNCIL - PLAYING FIELD COMMITTEE

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MEETING THURSDAY 8th NOVEMBER 2007 : READING ROOM

Present : PC (JP,DMH), FC (KB,RM), CC ( DH,PM ), John Hyde

1. Apologies. None.

2. Last minutes approved.

3. Field Maintenance/Litter/Dogs

-No gate latch or dog signs. JP to pursue with DB.

- Gap in new fence created footpath problem. DMH to ask PW (YDNPA) to see if this could be blocked off.

- Walling and Hedging now due. Footballers will arrange a work gang.

- Praise for Roger McClurg for his ongoing voluntary mowing of field. However need to investigate cost of employing a contractor given state of mowers.

4. Bonfire. Income from food and drink had raised £115. Fireworks £500 cost with donation of £100 from Show Committee. Generally a success using only locally sourced organic material. ( NB Quite a heap left on riverside - potentially culvert blocking ).

5. John Hyde requested use of field for 27 September 2008 when Whernside fell race will be reinstated. Lyons equipment will sponsor event. Not yet clear what will be laid on for runners/others attending.

6. Finances. Summary circulated. FC will supply their estimate of costs met by them in maintaining field.

7. Next meeting : Thursday 13 December 2007.

Meeting 7.30pm : 13^th September 2007 : Reading Room

Present : FC   (DB,KB,AB)  CC   (DH)  PC   (JP,DMH)

1. Apologies. RM.
    

2. Minutes of last meeting. Approved.
    

3. Field Maintenance.  Everybody present agreed that parking on the field had led to serious maintenance problems. Also the skip left after the Folk Festival had been an issue. In order to control vehicle access the gate would henceforth be padlocked. Action : DB.  NB. Some maintenance had been carried out on the field entrance area – David Ellison had gravelled the area ( no bill rec’d ) and some re-seeding had been carried out. The Committee did not have costs for that either. Alec Lyon had however offered to pay towards any improvements. Bill for weed control agreed ( Kevin Milburn - £90 ).
    

4. Gang Mowers. These are considered unserviceable but may have value for spare parts etc. Suggested that they be advertised in Lookaround. Failing that, scrapped.
    

5. Winter Storage for Mowers. KB offered storage at Barth for mowers rather than the alternative plan to jack up the fragile container.
    

6.  Dent Show. All agreed  that turnout had been excellent and field had been well looked after.
    

7. Bonfire. Issue of insurance for event not yet decided and one for PC to investigate. Possibility of turning event into a fund raiser though if insurance premium likely to be  £300/400 this would not be worth doing at all. Action : PC to investigate and advise Football Club on outcome.
    

8. Chairperson. All agreed that Committee worked well under Parish Council Chair.

Position to remain for timebeing.

9. Parking. Most of those present did not consider roadside parking a significant problem and did not think the users of the field would park in the car park and walk to the field via a new footpath link .

  10.  Next Meeting :  Thursday 11 October.

MEETING : 7.30PM- THURS 14  JUNE 07: SUN INN
 

 Present:  FC (RM)  CC(PM)  PC(JP,DMH) John Hyde

1. Apologies. DH.
    

2. Minutes of last meeting. Approved.
    

3. Matters arising :

-    All agreed that it was important to monitor use of playing field by Folk Festival personnel to ensure that surface was not damaged.

-   Guidance for use of field notice to be laminated and put on notice board.

4. Electricity/Water supply.

-         United Utilities ( Carlisle ) for electricity. DMH pursuing.

5. Insurance Cover.

-    Concerns about extent of cover. Cttee to study fine print of PC policy in advance of Show and other events.

6. Flood free storage.

-    Donald Bentham to provide solid base for storage container.

7. Dog Fouling and litter.

-    Notices and purchase of waste bin in progress. DMH to source suitable bin.

8. Finances.

-    Servicing and maintenance costs for mower/strimmer  £8.80 and £132.80 (separate bills to be paid ). Weed spraying also agreed and to be paid ( Graham Milburn -£ 70 ). Maintenance work also required on Yazoo mower for oil leak. Agreed that Jim Burton be asked to rectify this.Costs not known. Waste bin costs likely to be about £250.

9. Footpath work.

-    Carried out by Donald Bentham. Fencing to be undertaken by Martin Cragg. All funded by YDNP – anonymous donation from member of public.

10. Dent Show.

            - Agreed to maintain charge to Show Committee despite letter asking us to reconsider costs.

11. AOB.

-    All agreed that car parking on roadside was a significant problem on match  days. Also used by walkers to avoid paying car park charges. Yellow lines/other restrictions considered but this one for Highways Agency and Police to look at. Full Parish Council to consider under review of parking. Ideally, footpath from car park direct to changing room and then field .

-   Reminder re. bonfire to ensure that environmental disaster avoided. Bonfire possible source of revenue for field.

                 - JP ( Bless Her ) to attend Rural Greens Project Discussions at either Tebay 

                    or  Lazonby on  ¾  July. Any ideas to her before then. ( Don’t forget the

                   outdoor Jacuzzi bid Jenny).   

12. Next Meeting.

             - 12 JULY  2007.   Consider future of Cttee/Rotation etc. 

MEETING : THURS 10 MAY  7.30 PM

Present : FC ( DB )

              CC (PM,DH)

              PC ( DMH )

              John Hyde

1. Apologies. JP, RM.

2. Minutes of last meeting. Approved.

3. Points arising.

-All agreed that RM should be given go ahead to hire mini digger ( £ 50 per day ) as proposed at earlier meeting ( flood prevention ). 

- Junior Footballers not now using field for their presentation due to likely bad weather. ( 12 May ).

- Utilities question still under discussion with Carlisle office ( DMH ).

- Dogs considered a problem. DB to photocopy and laminate sign for field gate. DMH to look into bin for field. Cttee members offered to empty it on a trial basis. 

- Signboard. Poor condition. PM to deal with it.

- Footpath. No progress on riverside YDNP project. DB to ask Donald Bentham where matters stand.

4. Charging Policy.  John Hyde relayed views of Show Cttee as outlined in a letter to JP ( not seen but gist given ). All agreed that charges should remain at Pounds 250. DMH undertook to put in a request to PC for funding. ( Postscript : This really ought to come from the Show Cttee  in line with all  grant applications ).

5. Flood free storage. Problems finding contractor. DB to ask Donald Bentham.

6. Date of next meeting: Thursday June 7th.

 MEETING : 12 APRIL 2007 7.30PM

Present: FC (DB)

              CC(PM,DH)

               PC (JP,DMH)

               Alec Lyon ( for Folk Festival )

1. Apologies. RM.
    

2. Minutes of last meeting. Approved.
    

3. Charging Policy. Alec explained that ruts on field would be avoided this year – generator to be sited elsewhere. Skip for waste and portaloos x 6 would be positioned at wall side near entrance to field as last year. Public access from 6pm Friday to 6pm Sunday only and amounting to no more than 10% of field area. All agreed that £50 fee for use of field, paid in arrears, acceptable.

All agreed that charging policy set out by JP in paper ‘Use of Dent Playing Field’  was acceptable.  To be displayed on noticeboard / given wider circulation?

4. Electricity/Water supply.  Ongoing. DMH reported that United Utilities had provided map of layout which showed possible connection points but  Carlisle office unable to give advice over phone! DMH to pursue.
    

5. Insurance. Clubs to check the position. Some talk of a joint approach to cover. PC needs to monitor this, particularly with regard to the expanding show use of field.
    

6. Flood free storage.  Estimates not yet obtained for cost of raising  container off the ground.
    

7. Dog Fouling/Litter.  Clarification needed on exact nature of problem before notices obtained. Everyone agreed that it would be sensible to have a rubbish container at the dugout. SLDC had quoted £ 1.85 plus VAT per week to empty the bin ( supplied by SLDC ? ). Further information needed on this. DMH to contact David Fothergill to establish how this should work in practice.
    

8. Financial Matters.  £ 1431.00 in kitty. Not clear whether FC has yet paid for use of field. Other suggestions about fundraising include a disco. Position about Dales United  use of field also unclear.
    

9. Date of next meeting : Thursday May 10^th.

DENT PARISH COUNCIL : PLAYING FIELD COMMITTEE
 : 7.30PM  8  MARCH 2007 : SUN INN

Present :  FC   (DB,RM)

                CC  (PM,DH,JH )

                PC   ( JP,DMH )

1. Apologies. JI.
    

2. Minutes of 11 January 2007. Approved.
    

3. Reports :

-    All agreed to keep to monthly meeting despite poor turnout for February.DMH/JP agreed to circulate minutes within 10 days of meeting.

-    Perimeter wall. DMH reported that YDNP (PW) would plant blackthorn to deter people from jumping over wall. YDNP volunteers had rebuilt wall using donation of stone from Shoolbred Hartley family. Wall top fencing (posts also donated ) designed to deter sheep and human followers. RM reported that Dentdale Show Cttee were keen to rebuild other gaps as part of demonstation event. JP asked that clutter be moved off designated footpath. Action :FC/Line markers to move to more discreet location.

-Flood free storage. Action: PM to follow up with idea of building a concrete slab base/arranging to lift container by one metre or so.

-    Electricity/Water. Action: DMH/DB to discuss in more detail based on location of existing services.DMH to follow up with United Utilities. Domestic power supply sought  and mains water.

-    Flooding. DMH reported that EnvAgency would look at river flows but were unable to fund any dredging/river work due to lack of funding. Dredging/Gravel extraction has not been ruled out but  would require formal permission from the Env.Agency in future. West Banks gill considered a source of flooding. RM/DB had previous experience of dredging it and would look at it again. Last done approx. 8 years ago. Hire of mini-digger should be no more than £50. Action : DMH to sound out Bentham boys on timing/permission. Bear in mind that they may be entering HLS environmental scheme.

      Charging   

-    Charging Policy for use of field. After much discussion, JP agreed to attach a paper setting out our policy ( covering use of Pavilion/field on a daily hire basis and access restrictions /booking system/ display on gate entrance ).  Football and Cricket clubs to have final say based on their periods of play. Clubs to liaise over precise dates of fixtures. Alec Lyon (Folk Festival ) to be asked to attend next meeting.

21-25 June requested for Folk Festival and letter also recd from Dentdale Show (August Bank Holiday weekend 24^th – 26^th August)Request from Dales United footballers which needs further clarification.Action: JP

-    Insurance Cover/Liabilities. JP to check policy. Additional cover was required for mini-digger at Dentdale show which implies that there may be need to review the PC policy.

Finances. JP to check on current situation.

-   Dog Fouling. Agreed that notice should be put up to deter the abusers. NB This should be part of PC wider policy to tackle this problem in other public areas - car park perimeter/road sides and green. SLDC did ask about this once. Action : DMH to follow up.

             4.      Next meeting. Thursday April 12^th April 2007: 7.30PM: Reading Room.                  

DENT PARISH COUNCIL
Playing Field Committee
11 Jan 2007 – 7.30PM  READING ROOM

Present: FC ( DB ) CC ( PM,DH ) PC ( JP,DMH,GW )

1. Apologies. None.

2. Minutes of 14 December 2007 Meeting. Approved .

3. Reports:
a. Pavilion. JP asked that paint costs be noted ( £ 20.97 ). Action : JI to reimburse.
b. Electricity and water supply. Action : DMH to follow up.
c. Flood free storage. Insurers to be told that preventitive measures are being taken. Action : JI to write to Alliance Cornhill. PM to follow up.
d. Charging Policy. Cricket Club to decide i.d.c. and JP/DMH to draw up draft guidelines i.d.c. to cover likely users ( Dent Fesival,Dent Sports and individuals such as birthday parties ) Action : JP/DMH

4. YDNP
- Riverside Footpath works. DB had decided that work was outside scope of committee and had informed PW (YDNP ),who had undertaken to inform DB of developments. Two contractors had already bid for the work. Members discussed condition of river and how the management of it was likely to affect the backfilling into keld/silting up and in turn, the undermining of the river bank/new footpath layout. General consensus was that a non-return valve at end of drain into field may help with flood problem. Action : DMH to write to YDNP to see whether these issues could be addressed during site works.

- Field shelter ( dugout). Letter from PW outlining options. Agreed that Option 4 was best. Action : DMH to reply to PW.

5. BONFIRE.

DMH reported that a gate may be re-instated at the bridge to prevent access primarily to control gravel extraction. Pedestrian access would still be possible. This would require Environment Agency/Lune Habitat Group approval. DMH has reassured both Agencies following complaints that better steps will be taken this year to control fly tipping. Action: PC to liaise nearer the time with Football Club.

6. FINANCES. JP reported that Finances were in good order.

7. NEXT MEETING . Fixed for 8 February 2007 – 7.30PM in Reading Room.