Welcome to Dentdale in the Yorkshire Dales   DENT ALLOTMENT ASSOCIATION MEETINGS

Notes of the Committee meeting held on the 30^th January 2012 at The Hill.

Attendees

 Jeff Allen, Lynn Comerie, , John Sugden, John Sibley, Dale Smith and Ken Smith  

 Apologies   Gill Puncher

The meeting was opened and the notes of the last meeting were agreed and confirmed.

Matter arising from the meeting

1.      Boot cleaner:  John Sugden agreed to fix it along with the brush in a suitable position on the allotments. action John Sugden 

2.      Wassailing: This was a very successful event with good feedback from the people attended the event.

a.       Next year the event will be on 12 January 2013

b.      We will ask other village organization to join in

c.      Look at having a fire

d.      Large BBQ candle for the procession route

e.      Invite more musicians to join in

f.       Look at ways of growing mistletoe on the trees

g.      Discuss at our November meeting

3.      Allotment Hut: Still waiting for D Hartley to progress Ken and John will arrange to meet David in the next few weeks. After discussions it was felt that a 8 by 16 ft would be suitable action John Sugden and Ken

4.      Horse Manure storage area: This has  now been completed

5.      Planters outside the shop: This project is on hold for the moment

6.      Allotments seats: The work is in progress action K Puncher

Treasurer

1. Bank balance at 30^th December £4059.17 a number of items still need to be paid
2. Profits from the Wassailing was £38.06
3. We have just one outstanding plot rental a new invoice will be sent
4. The payment to D Hartley will be paid when we meet David to discuss the hut.

Secretary

1.     Grant Money from CCC: We have a balance of £379.25 to spend by the end of March. After a discussion we are looking to use this on the allotment hut.

2.     Allotment Website this up to date thanks to Neville.

3.     We have 2 people on the waiting list for a plot it was agreed to use plot 1 and make another plot to meet the need. Action Ken to speak to interested parties

4.     An up to date list of names and Addresses along with plot prices were issued of all members. 

Activities for 2012

1.      It was agreed to ask the members at the AGM what they would like to do in the year

2.      Lynn agreed to hold a plant swap and coffee morning during June

3.      Wassailing will be held on the 12 January 2013

4.      After the dinner at Stone Close it was agreed to ask at the AGM if there would be support for another event Action: secretary to add to AGM agenda

Hedge cutting

It was agreed to leave the hedgerow for this year.

Grass Cutting

The secretary to write to Jim Burton to say thanks for his hard work and agree terms for 2012

Chairman’s Challenge

It was agreed to hold this event again in 2012, this year the challenge will be to grow the HEAVEST POTATO. Action: The secretary will produce guidelines for the Chairman to agree.

Information to members

Reg Charnley has purchase a rotavator if any plot members would like their plot to be rotavated contact Reg.

The meeting closed at 9.15 pm

Meetings in 2012

1.      26^th March Cowgill Barn starting 7.30pm

2.      AGM 23^rd July at the Methodist Chapel starting 7.30pm

3.      21^st November Tofts, Gawthrop starting 7.30pm

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Notes of the Committee meeting held on the 14^th November 2011 at The Hill.

Attendees

 Jeff Allen, Lynn Comerie, Gill Puncher, John Sugden, John Sibley, Dale Smith and Ken Smith  

 Apologies   Christine Taylor

The meeting was opened and the notes of the last meeting of the 30^th August 2011 were agreed and confirmed.

Matter arising from the meeting

1.      Boot cleaner:  Gill brought the scraper to the meeting and John Sugden agreed to fix  it along with the brush in a suitable position on the allotments. action John Sugden

2.      Dinner at Stone Close: This was a very successful event with good feedback from the people attended the evening, our thanks to Melvyn and Dianne for their hard work.

3.      Allotment Hut: Ken  had spoken to David Hartley  requesting the hut was erected during the early part of 2012, David agreed to get prices etc. action David Hartley

4.      Horse Manure storage area: Gill has sourced paving slabs from Michelle Mason, to store horse manure. These will be collect and laid in the next few days with the help of Jeff. Our thanks to Michelle  action Gill and Jeff

5.      Tree Branch: David Hartley has cut down the damage branch from the tree.

Chairman

1.      John was very happy with the progress being made on the allotments.

2.      A request was made for a shelter to be erected over the benches in case of rain. Action Ken the talk the planners.

3.      Wassailing John had investigated the origins and dates of the event. It was agreed in principle to hold the event on the 7^th January 2012 at 3.00pm 

·        Action John  to talk to Pip on music

·        Action Ken to talk to Jenny on the use of the Pavilion on the playing field

·        Another meeting to take place John and Ken to confirm details

4.      John would talk to Jim Burton regarding cutting the grass on the allotment for the last time this year and Ken would ask Jim for a price for 2012 along with Malcolm Townson. Action Ken and John

Treasurer

1. Bank balance at 14^th November  £3,316.79
2. Grass cutting 3 invoice received and 2 outstanding from Jim Burton
3. A lawn mower had been purchased cost of £460.03 from Lakeland Lawnmowers.
4. Profits from the Seed order £41.81
5. Contact would be made with the plot holders that have not paid.  Action Lynn

Secretary

1.     Seed ordering 2011: A total of 6 members and 4 support  members purchased seed from King Seeds.

2.     Seating on the allotments: Kevin Puncher has agreed to fix the three seats in the allotments one by the gate and the other two under the tree facing the river. Action Kevin Puncher

3.     Grant Money from CCC: We have now sent details confirming our expenditure to CCC.

4.     Insurance for 2012: The NSALG have a new policy with Shield Total Insurance, we are waiting for policy details and prices: Action Ken

5.     Allotment magazine: issue 4 is now ready go to www.nsalg.org.uk username S6631 password 2031, happy reading.

6.     Christine Taylor offered her resignation due to her and Keith moving away from Dent. John Sugden asked for a card to be sent thanking her for the hard work in helping to make the Allotments so successful. 

Plot allocation and Condition

A number of plot holders have agreed to swap plots to meet their planting need in 2012, the changes have been agreed by the committee.

·        Sally Dunning has taken on plot 12, who we welcome

Requests for allotments

·        Nigel Armstrong

·        Jacky Todd

We will write to some plot holders requesting they pay their outstanding fees. Also will write to plot holders who have not cultivated their plot.

Planters outside the Shop

Discussion took place on the best way forward to maintain the beds; Anne Oxley sent an email suggesting a number of options. The following was agreed

1.     Ken to make contact with SLDC asking for permission to maintain the beds

2.     John Sugden would tidy the beds up as a temporary measure.

3.     We would ask plot holders to volunteer to help and allocate area

4.     One bed could be used for herbs so that village residence could help themselves with cuttings.

The meeting closed at 10.00 pm

Meeting in 2012

1.      30^th January at The Hill starting 8.00pm

2.      26^th March Cowgill Barn

3.      AGM 23^rd July at the Methodist Chapel

4.      21^st November Tofts, Gawthrop

1. Open gardens: no feedback on the event.
2. Boot cleaner: some comments recieved from members regarding waste of money but the committee agreed to fix a scraper and brush by the gates. action John Sugden
3. Dent Show: We had a stand displaying pictures and drawing plan of the allotments. A lot of interest on the work of the allotments with a number of new people being added to the waiting list.
4. Coffee morning: This was a very successful event with thanks to Lynn Comerie for arranging the event.
5. Visit to Local gardens: This is to be added to our next meeting. Action Ken

1. Plot conditions: A letter has been sent to Dave Banlin and Janet Armstrong. Dave has agreed to let his plot go to Laura Mottershead, this has been confirmed to Laura. Action Ken
2. BBQ: It was agreed to wait for a hut before arranging to avoid inclement weather conditions.
3. Dinner at Stone Close: This is fully booked with 28 people.
4. Wassailing: John Sugden had investigated the origins and presented a paper on the event. It was agreed to discuss at our next meeting for a mid-January event Action John Sugden
5. Planters in front of the Shop: Anne Oxley has agreed to arrange a planting programme for the committee to agree. Action Anne Oxley
6. Horse Maure: Ken made contact with Mike Nelson to thank him for supplying the product to the allotments. The committee suggested Mike was made a Support member. Action Ken to write.

    

7. Allotment Hut: We had a proposal including a drawing from Tim Deighton, although the committee approved in principle more details were required.

1. Bank balance is £3,593.67
2. Plot costs for 2012: Lynn is going to work out the costs ready for approval at the next meeting. Action Lynn
3. Projected number of grass cuttings by Jim Burton will be 7 for 2011

1. Health and safety: A review took place on the 15^th July and found no problems on the Allotments
2. Seed ordering 2011: New catalogues have been received and Ken will send a note out in the next few days Action Ken
3. Seating on the allotments: Three seats have been obtained that need to be refurbished quotations are being requested. These will then be placed around the allotments.
4. Grant Money from CCC: We have been requested by CCC to finalize our grant money. Action Ken

    

5. Plot allocation

1. Shredding on the allotments: A requested was made to allowing shredding of external products on the allotments area. After a long discussion and a conversation with the Land owner it was agreed not to allow this to go ahead due to contamination and the extra cost of insurance. Action Ken
2. Horse manure: It was agreed to investigate in a hard standing for this product, to make it easier to collect. Action Gill
3. Damaged Tree: A branch on the large tree in the centre of the allotments has broken it was agreed to ask David Hartley to get it removed. Action Ken

Minutes of Dent Allotments

AGM

Reading  Rooms 20th June 2011

Present: 
Jeff Allen, Lynn Comerie, Bill Corpe, John Hyde, Dale & Ken Smith,  John Sugden, Christine Taylor, Dorothy Vernon, Jennifer Levitt, Keith &Sue Owen, Helen Seabridge and Danny Decourtelle

Apologies: 
Pip Hall, Steve Farmer, John Sibley, Dave Banlin, Nicola Milligan, Melvyn & Diane Dickinson

Minutes of last AGM:
Minutes confirmed and accepted.  Signed as a true record. 

Election of Officers:
The Chairman agreed to stand and was proposed by Dorothy Vernon and seconded by Jennifer Levitt.

The Secretary also agreed to stand and was proposed by Dorothy Vernon and seconded by Jennifer Levitt.

Lynn Comerie agreed to be Treasurer proposed by Sue Own and seconded by Christine Taylor. Thanks was given to Christine for all of her hard work and we were pleased she was staying on the committee.

All present were in favour.

Election of Management Committee:
John Sugden, John Sibley, Christine Taylor, Dale Smith, Ken Smith, Gill Puncher and Jeff Allen were all elected.

A vote of thanks to the committee was voiced from the floor for the work they had undertaken over the past year.

President's Report: 
No report was given

Chairman's Report: 

You will see  all the details of our year in  the secretary's report so I'll not replicate this but I would firstly like ,personally to thank in particular Ken and Christine and the committee for the work they have done and as a result made my job as chairman an easy, and in fact, a nominal one. It was a blow to hear from Christine that she and Keith were moving away from Dent to nearer their work because I don't know who will be able to take over as treasurer . Fingers crossed we will find someone at this meeting .

It's a pleasure to walk round and see what we have managed to grow on our allotment   and to see the way different styles are developing to suit  and complement each individual taste. I'm sure we have all seen good ideas and copied them . For myself  I welcome the sense of cooperation  rather than competition that we share . Even though I am responsible for the Chairman's Sunflower Challenge I hope you don't see this as the start of many competitions , but then this is a personal view and we could develop various competitions for those who like this kind of challenge.

We seem to be learning by trial and error what to grow and what to avoid and I have learned so much from our sharing tips on best ways of growing etc. Even though the more one asks the more varied the advice . But there's some consolation in that isn't there ?  'More than one way to skin a cat 'and all
that !
I think we are so fortunate to have been able to rent David's field in what I'm sure we all agree is in absolutely perfect surroundings and I thank him for the fact that he was prepared to take the risk . I've lost count of the number of visitors who have admired our site.

As for the future , I must repeat the fact  that I am Chairman by default and that it would be great if someone else felt able to take over a position that I am not best suited to.

We are at the exciting stage when any ideas for developing the allotment in the future are worth our consideration - if we are all in agreement we can do it  given that the energy is there ,that is !

Secretary's report

During the last 2 years the Allotments have gone from strength to strength. For the first time we were to display a selection of vegetables grown on the allotments at the Dent Show, this was a great opportunity to show our fellow residents some of our hard work.

We also supported the Dent Open Gardens, showing a large number of people around.

Below are the activities during the last year.

Seed swap at the George and Dragon regretfully not supported very well.

Coffee morning at Tofts (thanks to Lynn) this was very successful with a mixture of support       members, plot holders and local residents attending.

 
Committee meetings

We have had three meetings during the year. At the meetings we discussed a wide range of subjects with copies of all meetings sent to all members and published on www.dentdale.com/allotments

 
Helpers

A number of people have helped the Association in the last 12 months

 Malcolm Townson for cutting the hedge on the North side of the allotments

James Middleton for connecting us up to a water spring and supplying material.

Jim Burton for cutting the grass.

Neville Allen for the website.

Peter Stephenson for guiding us on types of  fruit tree required for the allotments

 David Hartley for planting them and cutting the meadow grass area.         

Thanks to John Sugden for the use of his property for the committee meetings.

Allotments

All of our 30 plots are now allocated except for plot 1, our disabled plot. We are able to add a few more plots if there is a demand.  Please let me know if you know anyone who may be interested in a plot.

Support members

We have fourteen people who have shown interested in supporting us. This year we waved the cost of membership.

Kings Seeds ordering

The profit from our seed ordering last year helped our funds. It was disappointing that it was mainly our support member who took up the scheme. I would encourage more people to use the scheme  next year as the potatoes, seeds etc are great valve around 30% to 40% cheaper than you can buy from the shops and it also helps our funds.

NSALG

We continue to receive details from our National Society, with information passed on to the membership, plot holders are able to access the website by the User name S6631 and Password 2031

Treasurer's Report

As treasurer of Dent Allotment Association I present the financial report for year-end 1st July 2011.

The plot fees are all up-to-date and we have no outstanding monies owing.

A summary of the income and expenditure is shown below.

 

Balance at 1st July 2010 £4470.24

Income to July 2011

Joining Fees

Plotholders £15.00

Support £15.00

Plot Fees (including NSALG, insurance and water fees at £12.14@) £1096.13


Donation received £2.50

Seed Order £610.05  

Cards £311.76


Auction at Dent Show (58.50 less donation to show 29.25) £29.25

Tofts Coffee Morning (116.40 less £10 donation for loan of chairs) £106.40


Total in £2186.09

Expenditure to June 2011

Sunnybank Rental £432

Membership of NSALG £56

Insurance £164.50

Water (to end of 2011) £130.50

Water set up costs (grant) £472.06

Grass cutting £175

Hedge maintenance £80

Stock proofing (grant) £1000

Seed payments
485.38

Apple trees £141.55

Card printing £189.18

Sundries £45.04

Total out £3371.39

Balance £3285.12

Cheques £432 and 30.55 not yet cashed

Balance on bank statement sheet 23 to June 2011 £3747.67

Summary of grant monies Received:

Cumbria Community Forum £4091

Dent Parish Council £400

Sedbergh Neighbourhood Forum £1000

Total £5491

2010 spend;

Stakes £45.43

Hedging £1700

Equipment hire £163.24

Insurance set up costs £214.81

Total £2123.48


2011 spend;

Water 361.79 + 110.27

Stockproofing £1000

Noticeboard £16.79

Sundries £28.25

Total £1517.10

Total spend 2010 and 2011 £3640.58

Grant money remaining; £1850.42

Bank balance less grant money = £1897.25

Profit on seeds £124.67

Profit on cards £122.58


Forecast for 2011/2012

2011 expenses £1170.00 comprising;

Sunnybank rental £432.00

NSALG £56.00

Insurance £175.00

Water £3 per plot £87.00

Grass cutting £30 each time, approx  14 times £420.00

2011 income £1371.13 comprising;                                 

Plot rental including insurance, NSALG and water £1096.13       

Seed catalogue/cards profit £250.00       

New support members / Fundraising £25.00                        


Balance £201.13

 

Thank you for your support in my position as treasurer and best wishes to my successor, Lynn Comerie.

C Taylor

Suggested Social Activities

With a newly plant fruit orchard it was proposed and agreed that we would hold a Wassailing during the early part of 2012. John Hyde suggested we could hire a marque from the \show committee for the event. Action committee to discuss

Everyone was keen on a Dinner at Stone Close in the autumn, Action Secretary  agreed to send details out.

It was suggested at a BBQ / Jacob joint could be arranged on the allotment during the summer this be progress by the committee. Action committee to discuss

Flower Beds in front of the shop

Ken Smith had a conversation with Sally Blackburn regarding help in maintaining the flower beds. Action

It was suggested we ask Anne Oxley if she could help with a design so that we could get permission from SLDC, who own the planters

The allotment would help in funding the plants each year.

Members at the AGM agreed to help and maintain the planters.

Horse manure

Ken asked if anyone new who was delivering the above to the allotments so he could write to say thank you. Action members agreed to ask around and advise the Secretary.

Grass Cutting

Ken reminded all plot holders of their responsibility in cutting the path on the right hand side of their plot look up from the river. Action All

Conditions of plots

Concerns were raised regarding a number of plots that were not being work or maintain to the correct standard. Action Secretary was asked to investigate and write to the plot holders.

It was also suggested that we open a waiting list for the allotments and for an article placed in Lookaround, Action Secretary

Allotment Shed

Members were asked when a shed would be ready for storing tools etc., ken advised that he has spoken to David and he promised to have one ready for next year. The treasurer confirmed that £1800 has been given toward the building. Action secretary to follow up with David

Sheep Grazing in the Allotment area

The Chairman was concerned of David proposal to put sheep in the area of meadow grass to save him cutting the area. Action David to discuss his plans

 
List of current Members and Plots numbers


1.       Disable on request              

2.       Steve farmer        

3.       Lynn Comerie     

       4.    Ken & Dale Smith

       5.    John Sugden          

       6.    Linda Fawcett       

       7.    Pip Hall  

       8.    Dave Banlin          

       9.    Jan Dalton             

     10.    Alan Seabridge     

     11.    John Hyde             

     12.    Keith & Christine Taylor    

     13.    Bill Corpe              

     14.    Sue Owen              

     15.    Jeff Allan               

     16.    Tim Deighton        

     17.   Kevin  Puncher      

     18.   Gill Puncher            

     19.   Michelle Mason    

     20.   Catherine Steele    

     21.   Deborah Payne     

     22.   Helen Seabridge    

     23.   Reg Chanley          

     24.   Sue Sutcliffe          

     25.   Diana and Melvyn               

     26.   Dorothy Vernon    

     27.   Jennifer Levitt       

     28.   Nicola Milligan      

     29.   Janet Amstrong     

     30.   Laura-Jane Clare  

 
The meeting closed at 21.00Hrs

 

Notes of the Committee meeting held on the 21st March 2011 at The Hill.

Attendees: John Sugden, Dale Smith, Ken Smith, Gill Puncher and Christine Taylor

Apologies:  Dave Banlin and John Sibley

The meeting was opened and the notes of the last meeting of the 17th January 2011  were agreed and confirmed.

Matter arising from the meeting:

1. The hedgerow has now been cut by Malcolm Townson and £80 paid
2. All fruit tree have been planted by David Hartley, with the committee expressing their thanks.
3. The water supply has been moved to the northern edge of the allotment plots thanks to James Middleton.
4. Ken spoke to David Hartley regarding the Allotment shed and David would follow it up.

Treasurer:

1. Bank balance is £3,284.54
2. There is just one outstanding payment from a Plot holder. Christine to follow up.

Secretary:

1. We have been approached again to open the Allotments for the Dent Open Gardens 4th June 2011. It was agreed to support this event and would ask plot holders to use this opportunity to work on their plots during this event to answer any questions. Action Both Gill and Christine said they would help.

2. Seed swap our first social event took place on the 20th March, which was very good with a number of seeds being exchanged. John Sibley still has a number of different seed trays to sell at reasonable prices, please contact him direct if you plot holders are interested. Action all members

3. We have been asked if we would help David Hartley to plant a large number of trees on his farm, it was agreed to help, to show our appreciation for his support of the Allotments. Action all members

4. A plot holder has requested if it is possible for the Association to purchase a 'Boot Cleaner'  Action Gill Puncher to look into a suitable product

5. It was agreed to support the Dent Show this year in principle Ken agreed to make contact with Angie Mason to discuss what was going to happen Action Ken

6. It was proposed to ask the plot holders if they would like to support 'The Chairman's Challenge' (A yearly competition for plot holders).
This year the Challenge is who can grow the highest Giant yellow Sunflower. The judging will take place during September. Christine agreed to produce the rules and allocate the seed. Action Christine.

7. Lynn Comerie has volunteered to hold a 'Plant swap' and coffee morning at Tofts during May to raise money for our funds, the committee agreed to support this event. Action Lynn Comerie.

8. The AGM of the association will be on the 20th June in the Reading room. Christine has asked if anyone could take on the treasures job due to her work commitment. Action All members

9. With the 7 fruit trees planted in the Allotments it was agreed to look at a social event in early in 2012 related to Wassailing this item would be added to the September agenda item. Action Ken

10. It was agreed to hold other social events during the year:

The meeting closed at 9.15pm

The next meeting: AGM 20th June at the Reading Room starting 7.30pm


 

Notes of the Committee meeting held on the 17^th January at The Hill.

Attendees

 John Sugden, Dale Smith, Ken Smith, John Sibley and Christine Taylor

 Apologies  Non received

The meeting was opened and the notes of the last meeting of the 16^th November 2010  were agreed and confirmed.

Matter arising from the meeting

These items are in the agenda to be discussed

Treasurer

1. Bank balance is £3,709.60
2. There are outstanding payments  from 5 Plot holders. Christine to follow up.

Secretary

1. Ken has approached Malcolm Townson for a price to cut the grass and the hedge row

·        Main grass area would be £40 per cut maximum of 10 time per year

·        To cut between the plots £15

·        To cut the hedgerow full length £80

It was agreed to go ahead with the Hedgerow and for Ken to speak to Jim Burton for a price for 2011. (action Ken to discuss).

2. Planting apple trees, Ken spoke to Peter Stephenson regarding the types and number of trees to be planted on the allotment bank. The following trees have been ordered
   1. Grenadier Blush
   2. Newton Wonder
   3. Discovery
   4. Cockpit Improved
   5. Bradley’s Beauty
   6. George Cave
   7. Red Gravenstein

It was agreed for Peter and ken to set out the location of each tree and a small working party would be arrange to plant the trees. (action Peter and Ken)

3. A meeting will be requested with David Hartley to discuss
   1. Water
   2. New shed
   3. Payment for 2011

    

4. We have approached James Middleton to install extra water taps on the allotments and arrange for a stop cock to be installed so that we could drain the tank in the winter. James has offered to dig a trench along the top of the plots to install taps along the northern edge. A meeting with the land owner to ask his views will take place (action Ken and John)

5. A number of social events were discuss  to include a speaker. (action John Sugden and John Sibley) Suggestions included:-
   1. BBQ at the allotments
   2. A meal at a local restaurant

6. With the planting of Fruit trees at the Cowgill Orchard and Allotments discussion took place about how we could arrange a walk linking the two areas and orchards along the route together (action ken agreed to explore opportunities)

7. Last year we allowed the grass to grow in the meadow area, which was only  cut once, we will continue with this regime and  monitor the area for wild flowers etc.

8. Dates of the next meeting were agreed
   1. 21^st March
   2. 20^th June AGM
   3. 19^th September

9. Meeting closed at 9.30pm

Notes of the Committee meeting held on the 16^th November 2010 at Cowgill Barn.

Attendees

 John Sugden, Dale Smith, Ken Smith, John Sibley Gill Puncher and Christine Taylor

 Apologies  Non received

The meeting was opened and the notes of the last meeting of the 4^th May 2010  were agreed and confirmed.

Matter arising from the meeting

These items are in the agenda to be discussed

Treasurer

1. Bank balance is £2966.70.
2. Profit from seed order £53.72
3. Reimbursement of seed orders will be done at the same time as the request for 2011 plot rents.

Secretary

1. New email address has been produced for the association.
    
2. Christmas cards profit stands at £92.58. there are 9 packs of plain notes left.
    
3. Grass cutting has been done 5 times during the year which started in May. It was agreed to budget for 10 cut in 2011. (Christine)
4. The hedge needs to be cut and it was agreed to contact  Malcolm Townson (01539620978) for a price ( Ken to arrange).
5. The some paths between the plots are not being cut, it was agreed to remind the plot holders of their responsibilities (Ken to arrange)
    
6. This year 16 plot holders and 3 support members purchased seeds from King Seeds.
    
7. It was agreed to waive the annual £5 membership to existing support members for 2011.
    
8. We currently have 5 people requesting plots, it was agreed to see how many of the existing plot holders will renew their membership in 2011. (Christine to send out payment requests in the next few days)
    

9. Although all plots have been allocated two plots are not being cultivated, it was agreed that if the plot holders renewed their membership it would be on condition they stated to cultivate the plot.  One plot was in a very poor state and unkempt, again it was agreed to ask the plot holder to bring their plot up to the required standard.
    
10. We have been informed by the NSALG that there will be no increase in the insurance premiums for 2011.
     
11. It was agreed to make a proposal at the AGM to change to way plots are charged with all costs being per sqm. (Ken to proposal at meeting)
     
12. At the AGM it was suggested we grow a number of Apple trees on the bank and flood area. Peter Stephenson has look into this and suggested we plant 8 trees. It was agreed for this to go a head (Ken to discuss with Peter)
     
13. Health and Safety – a site inspection took place during the month and in general the allotment was a safe place. Just the following needs to be address by plot holders
    • No Forks to be left in the hedgerow
    • On a number of plots Forks and Rakes were left in an unsafe position with a possibility of  the plot holder falling over them.
    • Compost bins lids need to be secured from blowing away in the wind.

AOB

John Hyde requested for the water taps to be moved to the top of the bank to save walking down to the fence. It was agreed to get a price and to extend water pipe to plot 1. (Ken to arrange)

Currently we have no water supply at the taps along the fence  ( Ken to look into)

The water tank was slipping of the bank Ken has placed planks to stabilize the situation.

The date of the next meeting is the 17^th January 2011

Minutes of Dent Allotments

AGM

Sedgewick Rooms 20^th July 2010

Present: 

Jeff Allen, Lynn Comerie, Bill Corpe, Diana & Melvyn Dickinson, Hilary Firth, Carolyn Francis,     Pip Hall, David Hartley, John Hyde, Gill Puncher, John Sibley, Dale & Ken Smith, Peter Stephenson, John Sugden, Christine & Keith Taylor, Dorothy Vernon, Helen Winn.

Apologies: 

Tim Deighton, Steve Farmer and Alan Seabridge

Minutes of last AGM:

·         Minutes confirmed and accepted.  Signed as a true record.  Proposed by Dale Smith seconded by Dorothy Vernon.

Election of Officers:

·         It was proposed by Dorothy that the existing Chairman, Secretary & Treasurer remain in post if they so wish. All present in favour.

Election of Management Committee:

·         Present management committee happy to carry on.  All in favour.

·         A vote of thanks to the committee was voiced from the floor for the work they had undertaken over the past year.

Presidents Report: 

·         Dent Allotments has been a great success & thanks to everyone for coming on board & making it so.

·         James Middleton has now installed the water supply.  There are three taps spaced out along the allotments.

·         Rabbits have become a problem & David has someone visiting the allotments to shoot them, in addition there are reports of myxomatosis in the Dale which should also reduce the numbers.

·         £800.00 has been put aside for provision of storage for tools/equipment etc.

·         Hedge Trimming: Won’t be an issue this year.  Suggestion that everyone becomes involved in future years.

·         Grass Cutting: To be discussed later in meeting.

·         Fruit Trees: To be discussed later on in meeting.

·         David has some stakes and old posts available to anyone who wants them.

·         The introduction of the allotments has been good for Dent and has worked extremely well.

·        Ken as Secretary offered his thanks to David for his support and hard work.

Chairman’s Report: 

Everything is running smoothly. Thanks to Ken for his hard work and to Christine for her work as Treasurer.  Ken is to write letters of thanks to the following individuals for the work they have undertaken:

·         Kevin Puncher – Supplying notice board.

·         James Middleton – Connecting us to a water spring and supplying material.

·         John Sibley – Setting out the plots.

·         Jim Burton – Cutting the grass.

·         David Hartley – Hedge laying & general support.

·         Neville Allen – Help with the website.

Secretary’s report

After our first AGM last year I am pleased to advise we have made some great progress on our allotments.

Below are the activities during the last year.

• Plot holders meeting on ‘How to get started’, thanks to John Sibley on his guidance
• Weekend removing the turf and rotavating  the plots
• Recycling and Composting, a very well supported event for our first lecture

Committee meetings

We have had four meeting during the year. At the meetings we discussed a wide range of subjects to get the Association on a firm base. All notes of meetings can be seen on www.dentdale.com/allotments

Helpers

A number of people have helped the Association in the last 12 months

• Kevin Puncher for supplying the Notice board.
• James Middleton for connecting us up to a water spring and supplying material.
• John Sibley for setting out the plots.
• Jim Burton for cutting the grass.
• David Hartley for Hedge laying and general support.
• Neville Allen for help on the website.

Allotments

All of our 30 plots are now allocated except for plot 1, our disabled plot. We are able to add a few more plots if there is a demand.  Please let me know if you know anyone who may be interested in a plot.

Support members

We have fourteen people who have shown interested in supporting us and a number of them have paid there £5 and joined into our activities.

Kings Seeds ordering

The profit from our seed ordering last year helped our funds. It was disappointing that it was mainly our support member who took up the scheme. I would encourage more people to use the scheme  next year as the potatoes, seeds etc are great valve around 30% to 40% cheaper than you can buy from the shops and it also helps our funds.

NSALG

In January I went to the regional meeting in Durham which was very useful, I will go to one meeting each year.

In June I was able to show John Doherty from the NSALG our allotments when he was visiting the area, he was very impressed with our plots and was surprised how much had been done in our first year.

Treasurer’s Report

As treasurer of the Dent Allotment Association I present the financial report for the year ending 1^st July 2010. The accounts have been reviewed by Mr N Allen.

An account was opened with the NatWest bank requiring three signatories currently comprising chairman, secretary and treasurer. I am pleased to say that we received generous contributions in the form of grants from Sedbergh Neighbourhood Forum, Cumbria Community Foundation and Dent Parish Council. We received a donation in memory of Mrs A Sibley, for which we thank the Sibley family. The seed catalogue order also yielded a profit. Membership payments are all up to date.

Our initial set up costs have been covered by the grants, leaving money for further improvements on the site such as the rabbit proof fencing.

However the 2011 projections show that our regular running costs will exceed our income by £232.  Although we are in credit from our first year this is partly due to the £15 joining fee paid by our Plotholders which, as a one-off payment, will not be a future source of income. 

A summary of the income and expenditure is below :                      £

Income                                                                                                                   7456.45

Joining Fees

Plotholders                                                                                                                           405

Support Members                                                                                                                80

Plot rental (including NSALG and insurance at £10.03)                            776.87

 Grants                                                                                                  

Sedbergh Neighbourhood Forum                                                                    1000

Cumbria Community Foundation                                                                    4091

Dent Parish Council                                                                                                           400

Donations                                                                                                                              250.45                                                  

Seed order                                                                                                                            453.13

Expenditure                                                                                                                          2986.21

Sunnybank rental                                                                                                               432

Membership of NSALG/Insurance                                                                  245.91

Set up costs

Builders supply, equipment hire                                                                      208.67

Hedgelaying,                                                                                                                        1700

Grass cutting                                                                                                          30

Sundries                                                                                                                                    8

Seed Catalogue payments                                                                              361.63     (profit from seed order: 91.50)

Balance                                                                                                                 4470.24

This agrees with bank statement no 12

Grants

£5491 received in grants,

£2270.46(1700 +  208.67 + water at 361.79, paid since accounts reconciled) spent

Balance = £3220.54 of grants remaining. Estimated cost of rabbit proof fencing is £1000

If the grants and set up costs are discounted and recent transactions, which have not yet cleared, accounted for, then the account is in credit by £817.91.

Forecast for 2011

2011 expenditure

Sunnybank rental                                                                                                               420.00

NSALG                                                                                                                   58.00

Insurance                                                                                                                              200.00

Water £3 per plot                                                                                                                 87.00

Grass cutting £30 each time, approx  14times                                              420.00

                                                                                                                                                1185.00

2011 income                                                                                                                                                        

Plot rental including insurance, NSALG and water                                    838.06 

Seed catalogue profit                                                                                                         90.00     estimated

New support members        / Fundraising                                                                       25.00     estimated              

                                                                                                                                                953.06  

Shortfall                                                                                                                                £231.94

May I also suggest a petrol rate of 24p per mile to compensate any committee member attending NSALG meetings representing the association.

Mr Chairman, I therefore table the treasurer’s report for adoption at the AGM

·         Treasurers Report adopted at the AGM. Proposed by Dorothy Vernon, seconded by John Sibley.

·         Accounts available to be viewed at AGM.

·         Thanks to Neville Allen for reviewing the accounts.

Amendments to the Constitution:

·         Discussion took place regarding additional costs to subscriptions because of the costs incurred in paying to have the grass cut.  Jim Burton is willing to cut the grass at £30 per session.  This could amount to an additional cost of £14 per member depending on how often the grass is cut.  All present were happy to pay extra for this service.

Requests by plot holders for discussion

 1.      Keeping Bees.

A proposal has been put forward that bees should be kept on the allotments.  Several points were made regarding pros and cons of keeping bees.  One salient point was made that the position of the allotments weren’t suitable for bees.  It was agreed by all present that bees shouldn’t be kept.

 2.      Planting fruit trees.

A suggestion has been made that compact fruit trees such as apple & damson should be planted on the allotments near to the front entrance.   The trees chosen would need to suit the Dentdale climate and possible floods.  David is happy for this to happen.  All present in agreement with this proposal.

Peter Stephenson was willing to  advise.  He will need volunteers to assist.  It was felt by all that it would be appropriate for the donation received from Mrs. Sibley’s family be used to purchase the trees. 

 3.      Grass Cutting:

Debate took place regarding frequency of grass cutting.  It was agreed by all that Ken should make the necessary arrangements as he sees fit with Jim.

4.  Fencing

Discussion took place re: the success of the fencing to keep rabbits out and should chicken wire be used.  At present arrangements have been taken to shoot rabbits on the allotments, and if myxomatosis is around they may not be a problem in the future.  The situation is to be monitored and reviewed.

Excess Vegetables grown.

In the event of there being a surplus of vegetable suggestions were made as to what to do with the excess: sell the produce at Dent show, have a stall at Cowgill church sales, or sell through the shop.  As this is the first year members aren’t sure how much (if any) surplus there will be.  It was suggested that a notice be placed on the notice board and people list what they think they might have available.

Fund Raising:

Christmas Cards:

There is a possibility of raising funds from the sale of Christmas cards. A print of John Cooke’s has been chosen to be used on the front.  The cost for 1000 cards works out around £161.00 (16p each) these could then be sold on at a profit.  The W.I. and Grammar school Foundation are interested and any profits made would be shared between the three organisations pro-rata.

Dent Show:

We have been offered a stand at Dent show.  The usual cost has been wavered and the show committee is happy for a donation to be made to their funds. It was agreed to display our vegetables and sell them on the Sunday with profits going to our funds.

Notes of the Committee meeting held on the 4^th May 2010 at The Hill Dent.

Attendees

 John Sugden, Dale Smith, Ken Smith, John Sibley and Christine Taylor

 Apologies  Non received

The meeting was opened and the notes of the last meeting of the 12^th January 2010 were agreed and confirmed.

Matter arising from the meeting

Ken and Dale reported back from their first meeting in Durham of the NSALG, no actions required.

All details on the website have been up dated.

First newsletter was sent out

All other items were on the Agenda for discussion.

Chairman

Very happy with the progress made since the last meeting, the majority of the plot holders are working on their plots. Some concerns have been raised on fencing and watering the plots, both these items are on the agenda for action later.

Treasurer

1. Current membership 28.
2. Support members 10.
3. Plot fees and support members have all paid.
4. Bank balance is £6140.81.

It was agreed a reserve of £500 should be held for the cost of setting up the Disabled plot. Christine would also look at projected costs for 2011.

Secretary

A letter was received from Cumbria CC regarding the £1000 grant for fencing. It was agreed to write back stating we are behind on some of our projects but would hope to start the work in the near future, after a meeting with David Hartley.

An invoice was received from Davis Hartley for £1700 for the cost of the laying of the hedgerow. This will be paid in the next few days.

Programme of work

1. Jim Burton has agreed to cut the grass on the allotments at a cost of £35 for the first time. We are suggesting the grass is to be cut once a month, but is subject to review. A mowing plan will be drawn up for the areas to be cut, see attached. It was also agreed that the large uncultivated area on the low ground would not be cut and we would encourage the area to become a wild flower meadow. Action Ken Smith
2.  Although Kevin Puncher was asked to make a notice board, due to no response John Sibley agreed to purchase the wood and it would be fixed to the gate. Action J Sibley
3. John Sugden had investigated options for watering the allotments. It was agreed that we would purchase a large water tank and run water along the bottom of the plots with  a number of stand pipes. If any plot holder wants a stand pipe at the bottom of their plot an extra charge would be made. Discussion will take place with David Hartley in June. Action John Sugden and Ken Smith
4. Dale Smith requested that the broken branch hanging from the tree in the centre of the allotments should be removed. It was agreed for Ken to ask Davis Hartley to remove it. Action Ken Smith
5. A meeting is to be arranged with Davis Hartley during the first few days of June, after J Sugden holiday to discuss the above. Action Ken Smith

AOB

Compost and Recycling meeting 11^th May

Extra posters will be displayed in the shop and on the Allotment. Tea and coffee will be arranged by Lynn Comerie and Christine Taylor at no charge. The presentation will start at 7.30pm and the speaker will be introduced by Ken Smith.

AGM

This will take place on the 20^th July in the Memorial Hall starting at 7.30pm.

‘Excess vegetables grown on the allotments’. A discussion took place on how we could support the members and help the community. It was agreed to add the item to the agenda of the AGM.

Keeping in contact with the school

It was agreed that contact would be made with the school to see if we could help in the knowledge of growing vegetables. Action Ken Smith

Open Gardens

Discussions took place early in the year for inclusion of the allotments into the scheme. It was agreed that Ken would follow this up with Christine Brown, Action Ken Smith

****************************

Notes of the Committee meeting held on the 12^th January 2010
at Keith and Christine Taylor property.

Attendees

Dave Banlin, Gill Puncher, John Sugden, Dale Smith, Ken Smith and              Christine Taylor

Apologies John Sibley

The meeting was opened and the notes of the last meeting of the 28^th September 09 were agreed and confirmed.

Matter arising from the meeting

These were no matters outstanding. All items were actioned

Chairman’s report

Very happy with the progress made since the last meeting especially with the activities in December when the majority of the plot holders worked together to remove and rotivate the area, a great community atmosphere. He believes once we can get started, the allotment area will be a place of growing vegetable and meeting our friends from the valley.

Treasure report

1. Current membership 24.
2. Support members 10.
3. Plot fees and support members have all paid.
4. Bank balance is over £5,900.
5. A profit from selling seeds was £66.
6. Christine said the Nat West has been very supportive.

Secretary report

1. The seed ordering was very successful with 8 support members and 11 plot holders purchasing seed via the Association.
2. Health & Safety was discussed and Ken agreed to email the committee on proposals.
3. Ken will be going to the NSALG meeting in Durham at the end of the month and will report back.
4. Ken is in the process of talking to Neville on developing the website.
5. The rent for the Allotments needs to be paid this month.

Programme of work

1. David Hartley has nearly completed the hedge laying, he will be burning the brush wood in the spring Action; D Hartley
2. David Hartley has requested we postpone the Fencing for a few months until he has completed the work and for the committee to review the project in a few months, Ken will up date Philip Horner. A review will take place at the next meeting. Action; K Smith
3. Grass cutting Dave Banlin agreed to talk to John Hyde if there is a suitable contactor to do the work. A purchase of a Lawn mower will then be agreed Action; D Banlin
4. It was agreed a notice board needs to be made. Gill agreed to ask Kevin for a price Action; G Puncher
5. During February Ken and John will visit the manufacture of Water Troughs in Kirby Stephens Action; Ken Smith and John Sugden

AOB

1. It was agreed to have 3 meetings a year for the Membership, Christine suggest a talk on Composting and Gardening questions and answers and Ken agreed to get a speaker for composting. Action; K Smith.
2. A number of projects need to be done on the Allotments it was agreed to ask the full membership for volunteers who could help in the following areas.

• Grass cutting
• Plumbing in the Water troughs
• Companies that could supply an Allotment shed.
• Help in editing a Newsletter to members.
• Reminder about Manure from David Hartley
• Fence Posts are available for staking Fruit Bushes.

3. Membership Newsletter it was agreed the Association would send out a Newsletter on regular intervals to keep the membership up to date, it would also go onto the website. Action; D Smith
4. Dent Show: it was felt that the Association should encourage members to support the vegetable section this year and was hoped that in future years we would have our own area to display our produce grown on the Allotments.
5. A discussion took place on how to support the Community with excess vegetables grown on the Allotments; a further discussion needs to take place. This subject will be added to the next meeting agenda. Action; K Smith

The next committee meeting to be agreed and will be help at John Sugden.

________________________________________________________________

How to get Started

Meeting 14^th October 2009

Venue     Reading Room

Attendees;

Jeff Allen, Nicola Charnley, Jennifer Levitt, Sue and Keith Owen, Jan Dalton, John Sugden, John Sibley, Ken Smith, Dorothy Vernon and Catherine Steele.

Apologies;

Kate Roberts, Bill Corpe, Phillipa Summers, Jackie Bellis

The following are the key points of our meeting;

1. We are going to start preparing the Allotments on the weekend of the 13^th 14^th 15^th and 16^th November subject to numbers each day.
2. Suggestion that plot holder draw a plan of their Allotment to help them in their planting requirement.
3. Plot holders to decide how much turf needs to be removed from their plot.
4. Top soil is available from David Hartley.
5. Plot holders should have their own Compost area.
6. All turf is to be stacked on their plot for mulching down.
7. There are a number of good books on the market for helping to manage Fruit bushes and vegetables. Dr Hessian may be useful.
8. Ken will bring some gardening books and magazines on the weekend, donation to our funds
9. Timing for planting is important, worth looking at your needs.

The aim of the weekend is to remove the turf and rotivate the Allotments,

• If you want your turf removed or rotivated you need to help
• The cost will be shared with interested parties
• Once we know the numbers for each day I will confirm back to you the price
• Please indicate if you need turf stripper and /or rotivator
• Although a number of you gave me your availability I need to have the following return so I can get a price for our requirements.

Please return this page with your needs and dates available to help

 ________________________________________________________________

Notes of the Committee meeting held on the 28^th September 2009
at John Sugden property.

Attendees

Dave Banlin, Gill Puncher, John Sugden, John Sibley, Dale Smith, Ken Smith and Christine Taylor

The meeting was opened and a welcome was given to John Sibley on his first meeting. The notes of the meeting of the 3^rd August were confirmed and agreed.

Matter arising from the meeting

1. John Sibley agreed to ask Shirley Tebay if she had any photographs of Sunnybank.
2. Ken confirmed the first grant of £1000 from Sedbergh and Kirkby Lonsdale Neighbourhood Forum.
3. Dent School was offered a plot which the headmistress decline, but she would like the children to visit the allotment on a regular basis.
4. The association is now a member of NSALG.

Constitution

John Sugden will meet D Hartley and sign the agreement.

Chairman’s report

Very happy with the progress made since the last meeting

Treasure report

1. Only two people have not paid their joining fee
2. Plot fees are due in the next few weeks
3. Bank balance is over £580

Secretary report

1. Grants applications have been sent to Cumbria County Council and South Lakeland Strategic Partnership
2. Prospective number of members 23 with  5 Support members
3. Seed ordering catalogue has been sent out and will be chased towards the middle of the October.
4. At the Dent show a number of visitors came onto the stand and were interested about becoming members.
5. Quotes have been received for the Water Troughs, Fencing and Hedge laying.

AOB

1. A discussion took place on Water pumps to fill the troughs. John Sibley agreed to look at suitable types.
2. It was agreed that John Sibley would purchase the timber of the setting out stakes and Ken would help in cutting the timber to size.
3. There had been concerns voiced by members regarding the ordering seeds. It was agreed to hold an open meeting titled HOW TO GET STARTED and John Sibley would facilitate the meeting.
4. On the 13^th, 14^th ,15^th  and 16^th November a turf  stripper is to be hired and we will promote to all members the opportunity to join in the removal of turf from their plot and the costs of hiring would be shared between all interested people.
5. The 14^th November will be the day we will encourage Dent residents to come and see what’s happening.
6. John Sibley and Ken agreed to mark out the plots in November.

The next committee meeting will be on the 15^th February details to follow

________________________________________________________________

Notes of the 1st Committee held on the 3^rd August 2009

Attendees

Christine Taylor, Gill Puncher, John Sugden, Dave Banlin, Dale Smith and Ken Smith

Notes of the open meeting of the 1^st July

There were confirmed and agreed.

Constitution

This was amended and confirmed by all the committee.

Plot holders agreement

Following the AGM additional clause to the termination agreement was confirmed.

Tenancy agreement

All of the committee were happy with the contents but asked for it to be sent to the NSALG to ensure all rights of the Land owner and the Association are not comprised.

Setting up a bank account

Christine to open an account at a local bank

Work needed to be completed

Fencing

• Two quotations have been received to do the work. Funding for this work will be applied for to the Sedbergh and Kirby Lonsdale Neighbourhood Forum.

Hedge laying

• Prices for the work will be obtained, from Martin Cragg plus others

Stakes for making out plots

• We have a price for the stakes at £0.41; Gill will ask Kevin if he is able to get a better price.

Water troughs

• Ken will investigate prices along with the cost of water pipe to connect them together and the number required.

Marking out plots

This work will start on the 1^st November or before if agreed by the Land owner.

Water Supply

John is in discussion with David Pilgrim about equipment and will report back at the next meeting.

Funding

There are a number of funding agencies which will be applied to for money in the next few months for our projects.

1. CAFS
2. Small lottery grants
3. South Lake Strategic Partnership
4. Dent Parish Council

Joining fees

It was agreed for Christine to ask members to pay for their joining fee as soon as possible to enable insurance and other costs to be paid. The plot rent will be required in November.

Donations

Ken informed the meeting of the kind donation from Mrs Ann Sibley family to the Allotment Association. A letter of thanks will be sent.

AOB

1. Gill suggested that we invite the school to take up an Allotment plot. Ken agreed to talk to the school at the start of next term.
2. Cutting the grass: it was agreed for Ken to investigate who might be able to cut the grass on the Allotment. Suggestions were the Land owner or Jim Burton. A purchase of a lawn mower may be a cheaper option in the long term.
3. It was agreed for Dent Allotment Association to join the NSALG. Ken will complete and send the form off.
4. John Sugden agreed to sent Christine details of ‘Gift aid’scheme via Ian Davison
5. Gill suggested we ask Margret Taylor if she had any old photograph of Sunnybank when it was an allotment in the war years. Ken agreed to speak to her.

Date of next meeting

28^th September          at John Sugden house

14th November         Open day on the Allotment, details to be agreed

15^th February 2010   Allotment committee meeting venue to be agreed

 ________________________________________________________________

Notes of Annual General Meeting

Date 27 July 2009

Location  Sedgewick Room.

Attendees

Jeff Allan, Jackie Bellis, Dave Banlin, Bill Corpe, Jan Dalton, Caroline Francis, Ian Fletcher, Pip Hall, John Hyde, Sue and Keith Owen, Anne Oxley, Gill and Kevin Puncher, Ken and Dale Smith, Peter and Dorte-lis Stephenson, John Sugden, Christine Taylor.

Apologies

Lynn Comerie, Jennifer Levitt, Alan Seabridge, John Sibley.

Election of Officers

President

David Hartley proposed by Ken Smith seconded by Peter Stephenson

Chairman

John Sibley proposed by Ken Smith seconded by Sue Owen.

Secretary

Ken Smith proposed by Sue Owen seconded by Dale Smith

Treasurer

Christine Taylor proposed by Jackie Bellis seconded by Anne Oxley

Committee Members

Gill Puncher

Dave Banlin

Dale Smith

All present in favour of the above nominations.

Interim Chairman elected until John Sibley able to take up his duties.

John Sugden proposed by Ken Smith seconded by Dale Smith.

All agreed for Ken to continue to Chair AGM

Adoption of Constitution

Ken Smith asked for comments on the Draft Constitution document.

Discussion took place about the cost of the one off initial joining fee. It was noted that Sedbergh had put their joining fee at £5. It was proposed that Dent Allotment joining fee be set at £10. Clarification was asked for on what set up costs would have to be incurred to justify the level of the joining fee. These were listed as Insurance, setting out stakes, 3 water troughs at £75 each, and fencing. People were concerned that £10 may not be adequate and John Hyde proposed £15 which was accepted by the group.

It was agreed that 8 people would make up the minimum quorum at any future AGM.

Adoption of Plot Holder Agreement.

Comments were asked for regarding the Draft Plot Holders Agreement document.

It was suggested that more flexibility should be given on payment dates. The meeting agreed to keep to the original timing. Based on the rental levels of the land, Ken Smith proposed that the cost of renting an allotment should be £0.50 per sqm per annum, plus insurance and membership of NSALG which was agreed.

The circumstances explaining how a Plot Holder can give notice to quit needed to be included in the document. All agreed that the individual should notify the Secretary of intention. It was also agreed that the Secretary should be notified if the individual plot holder had exceptional circumstances such as illness which prevented their allotment being maintained in a reasonable state.

There was some concern that there were no facilities to store tools. John Sugden reported this need may be addressed in the future.

Adoption of Tenancy Agreement.

This Draft document had not been circulated to those present at the meeting. Ken Smith proposed that it should be discussed by the new committee at their first meeting. He also wanted to discuss the document with the legal department of the National Society for Allotment and Leisure Gardens

The Next Steps

Setting up a bank account would take place after the first committee meeting

The committee would agree a programme of work, including the marking out of plots.

A discussion took place about water supplies and it will be followed up at the first committee meeting.

AOB.

The land owner is able to supply manure at a cost of £10 per load.

The grant to the Neighbourhood Forum has to be in by 8th August it was proposed that this should include both the fencing and water trough costs.

Ken informed the meeting that the fencing configuration had been changed slightly to meet the land owner preference.

The meeting was informed that a family member of Mrs Ann Sibley had expressed a wish to donate a sum of money to the Dent Allotment Association in memory of Ann.

The date of the first committee meeting will be on 3^rd August 2009 7.30 at Cowgill Barn.

________________________________________________________________

Notes of Meeting

Meeting date    1^st July 2009

Location           Reading  Room  

Attendees;

Jeff Allen, Keith Taylor, Christine Taylor, Jennifer Levitt, Bill Corpe, John Sugden, Dave Banlin, Sue Owen,    Keith Owen, Ken Smith, Dale Smith and Pip Hall

Apologies;

Jackie Bellis, John Sibley, John Hyde, Lynn Comerie and Alan Seabridge

Copy;

Jock Cairns, David Hartley, Kate Roberts and Dorothy Vernon

Allotments Meeting 18 March 2009

Present: Ken Smith, Bill Corpe, Jeff Allen, Jackie Bellis, John Hyde, Keith Taylor, Christine Taylor, Keith Levitt, Mark Levitt, John Sugden, John Sibley, Jock Cairns

Those present decided that they wanted to try and create allotments in Dentdale, if possible close to the village.

Site

It was agreed that the site needs to be about an acre in size, in full sun and not prone to flooding.  It would also need good access, be close to car parking and have a water supply or the possibility of providing one.

It was agreed that members of the group should approach a number of local landowners to see if they had, or knew of, a suitable piece of land which they would be prepared to lease:

John Hyde

                        Margaret Taylor

                        David Hartley

                        Alan Oversby

                        John Bentham

                        Mr Callum (Conder Farm)

                        Keith Burrow   

Jackie Bellis

                        Jackie Foott

                        Margaret Middleton

John Sibley

                        Bob Ellison

                        Dent Combined Charities (Brain Goad)

                        Dent Grammar School Educational Foundation (Brain Goad) 

Jennifer Levitt

                        John Ashton                    

Christine Taylor

                         Geoffrey Woof

Ken Smith

                        Bradford Diocese

Planning Permission

Jock Cairns agreed to find out the National Park’s attitude to change of use for allotments.

.

Funding

Jackie Bellis agreed to search for possible sources of funding.

Convenor

Ken Smith agreed to act as the group’s convenor, and to book a room for the next meeting.

Next Meeting

The next meeting will be at 7.30pm on Wednesday 22^nd April 2009.  The venue will be notified later.

______________________________________________________________________

Notes of Meeting

Meeting date    22^nd April 2008

Location           Sedgwick Room

Attendees;

*John Hyde, *Jeff Allen, Christine Taylor, John Sibley, Jennifer Levitt, Bill Corpe, John Sugden and Ken Smith

* Received notes by hand

Apologies;

Jackie Bellis and Alan Seabridge

Copy;

Jock Cairns