MINUTES - DENT PARISH COUNCIL PLAYING FIELD COMMITTEE

THURSDAY 14 APRIL at 2000hrs in DENT READING ROM

Those present:            Cricket Club                 Peter Moorby, John Hyde

                                 Football club:              Jill Mitchell

                                 Parish Council:             Chris Evans, Jenny Pilgrim

Apologies for absence:   David Hunter, Keith Burrows

1.      The minutes of the meeting held on 10^th March were agreed.

2.      Matters arising:

Drainage on the field – PM had inserted larger pipes into the playing field to assist drainage and would submit an invoice to the PC for payment.

Gabions in the riverbed – in the past the Environment Agency (EA) had suggested stone in the riverbed to resurrect the spit may well help drainage; it would certainly help stability of the bridge as currently when in flood, the main force of the river hits the main support of the bridge. The EA were concerned that there should be no vehicles in the riverbed when fish were spawning.  Gabions would cost about £37 + VAT and it was felt that six would be appropriate. JH agreed to discuss with Paul Wilkinson, and JP to seek funding from the PC (a max of £200 was felt to be right).

Pavilion extension – JP had spoken to Matt Clayton regarding our plan (PM to build extension ) and had spoken also regarding the Show committee using their £3,000 to “employ” PM rather than put it through the public money route (three estimates, endless bureaucracy ). The Show Committee were now saying that they would like to raise the pavilion as well as do the work. As a PFC, we have long wanted to do this – so agreed, provided it was clear that the pavilion could indeed be lifted and what would happen if anything went wrong. (JP to contact Matt C further).

3.      Bookings for playing field 2011 – Dent show, Whernside Fell Race – agreed.

4.      Date of next meeting – there will be no meeting in May, as a number of people were unavailable. It was agreed that the next meeting would be Thursday June 9^th, but that members would report back to others via e mail in the meantime.

Dent Parish Council Playing Field Committee

Minutes of the Extraordinary Meeting held

Thursday 13^th July 2010 at 7.30pm

In The Dent Reading room
 

1.  There was a discussion on the pros and cons of building the grasscrete hard standing and/or the track to the pavilion bearing in mind the financial constraints. Matt reminded us that in the event of foul weather the insurers would only pay out if the show was cancelled by either the police or SLDC. The loss would be around £6000. As before it would seem that the three contractors quotations were similar but the meeting moved on to planning which way to go.

2.  Matt volunteered to contact Mr.Callow who lives on the Isle of Man and owns much land in Dent, if he would consider either the sale or lease of the field between the Playing Field and the road. This would then open up the opportunity of allowing the Pavilion to be moved thus saving on the cost of the track and of course some the proposed charges by United Utilities in providing electricity, water and sewage in the future

3.  Matt also promised to discuss with the Dentdale Show Committee exactly their feelings on what work should be carried out on the track or the hardstanding.

4.  Matt will be in contact with the Chair of the Playing Field Committee to report on the outcome of both his conversations with Mr. Callow and the Dentdale Show Committee.

5.   As previously mentioned the next meeting will be held at 8.00pm in the Reading Room on Thursday 12^th August 2010

Dent Parish Council Playing Field Committee

Minutes

Thursday 8^th July 2010 at 8.00pm

Dent Reading room

The minutes of the meeting held on 13^th May 2010 were passed and there were no matters arising.

1.       Money was received from the following:-

                Junior Football Club rental          £180.00

                Senior Football Club                   £90.00

                Private Stag Party                     £15.00

                Payment of £95 to Graham Millburn was approved for spraying the field.

2.   Burnley Football supporters Club will be informed that they may play football on Saturday and Sunday (31^st July and 1^st August) on the field as long as they have finished in time for the Cricket matches which will start at 2.00pm.

3.  A waste bin will be serviced by SLDC on the wall by the field entrance.

4.  Planning for the hard standing and track could be as early as the  19^th of July 2010 (although the “official” date is posted as the 4^th August). There was much discussion about the two tenders received, as the GB Builders offer was not clear on what was to be provided while David Ellisons’ which seemed to be a similar price was put on hold while awaiting a quotation from Donald Bentham. Thus by early in the week of the 12^th July all three quotations should be to hand. The real question is if there is enough money available to carry out both projects and it was decided that Matt Clayton should be approached (as Chairman of the Summer Gala and the Music + Beer Festival) as they were providing the £3,000. The PC will provide another £1500.00 (JP to confirm with Jock that this still exists)  but the total will not be enough to fund both projects (the hard standing and the track). It was suggested that perhaps it would be better if one or the other were to be done this year, but there is the question which would be better.

5.  John Hyde is to approach Margaret Taylor about the possible use of her tracking mats for the Gala. Some research may provide another solution for renting either steel or rubber tracking for this year only.

6.  There was discussion about Paul Wilkinson having the Parks replacing a broken gate with a stile at one of the exits and Mr.Dixons  steel farm gate with a wooden one asking him to donate the redundant gate to the playing field. The steel gate could then be used to fill the gap which will also require a small length of dry stone walling to make the whole length secure.

7.  It was proposed to hold another meeting during the week of the 12^th July to finalise the decision on should the hard standing and the track be done either as an entity this year or split between now and 2011.

8.  The next full meeting will be held in the Reading Room at 8pm on Thursday 12^th August 2010

Dent Parish Council Playing Field Committee

Minutes

Thursday 13^th May 2010 at 8.00pm

Those present:      Cricket Club     Pete Moorby, John Hyde (deputy)

                          Football club   Jill Mitchell

                          Parish Council Jenny Pilgrim

Apologies:             Football club   Keith Burrow

                           Cricket Club     David Hunter

                           Parish Council Chris Evans

The minutes of the meeting held on 11 March 2010 were passed; there were no matters arising.

1.      The meeting discussed the work that needed to be completed in the playing field prior to the Dent show at the end of August. It was agreed:

·        We would ask for quotes for the work to be completed from two, preferably three local  firms

·        We would meet on the playing field on Friday afternoon to discuss the precise details

·        John Hyde would liaise with the show committee to advise them of our suggestions and gain their approval. JP to liaise with the National Parks

2.      Litter on the field was still a problem – Moves are afoot within Dent to let us have a litter bin at the gate of the field.

3.      David Hunter will have problems getting to meetings during the summer; it was decided not to change the night of meeting, and that John Hyde will stand in for him, as this is a temporary measure.

4.      Agreed we would ask G Milburn to spray the weeds on the field (JM to action).

5.      The gates at the far end of the field are still not completed – JM to remind KB.

6.      Meeting Friday 14^th May 2010 on the playing field:

Present      Keith Burrow, Jill Mitchell, John Hyde, Jenny Pilgrim and George Baines Jim Burton for part of the meeting)

Apologies   Pete Moorby, Chris Evans

It was agreed that we would ask GB for a quote – to:

·        insert Grass Creat  in the area at the gate, so that there could be at last one row (no more) of parking for cars, which would also aid access for vehicles for use of the field. JP would also contact Donald Bentham and David Ellison for quotes, PM agreed to meet them on the field on Sunday morning 16^th May 2010.

·        To insert a track round the field – from the access gate, to the left and round to the pavilion. The track would be able to accommodate a transit van.

·        Complete the work by beginning of August.

7.      Sunday 16^th May 2010 on the playing field:

 Present    Pete Moorby, Donald Bentham and Jenny Pilgriim

 JP has not been able to speak to David Ellison, but left a message asking him to come to the meeting on Sunday am. PM and JP briefed DB.

8.      Subsequently JP has met the parks representative on the field; she has advised we shall need planning permission for the track, but is unsure about the work at the gate. She will make enquiries. JP to go over to Bainbridge on Tuesday 18^th May for papers / application etc.

 Date of next meeting – Thursday 10^th June 2010

Dent Parish Council Playing Field Committee

Agenda

Thursday 8^th April  2010

1.      Apologies for absence

2.      Minutes of the meeting held  11 Mar 2010 (see below)

3.      Matters arising

4.      Field Finances

5.      Field Maintenance

6.      Date of next meeting – Thursday 13^th May 2010

MINUTES OF THE PLAYING FIELD COMMITTEE MEETING 11 March 2010

Present:                  CC      John Hyde (deputy)

                             FC      Jill Mitchell

                             PC      Chris Evans, Jenny Pilgrim

1.      Apologies were received from Keith Burrow, David Hunter and Pete Moorby.

2.      The minutes of the previous meeting were passed.

3.      Field Finances – Jill M handed over a cheque (£265.71) – for the playing field – the share of the Boxing Day evening.

4.      Field Maintenance – John Hyde had spoken in the past to the Environment Agency re placing two large stones in the river; it was agreed that a full meeting would discuss this – hopefully the April meeting.  Litter – JP had been approached by two local members of the public who had collected litter in the field; in the past there had been talk of a litter bin being placed at the gate of the field. Dog fouling did not appear to be as bad as it had been in the past.  It was agreed that JP would do 4 signs for JH to laminate “Please take your litter and dog foul home”.  JP would also speak to the parish litter pickers about the possibility of a bin being placed. United Utilities had responded to the letter from JP re water to the pavilion by sending an entirely inappropriate application form; there had been no response to the letters re electricity and sewage. It was agreed JP would contact the individual at UU and suggest he comes to do a site visit.

5.      Fund raising – we need to be encouraging use of the field by other users; John Hyde had agreed to talk to the camp site owners about weekends when they knew they would have greater numbers on site, to determine whether we could lay on some fund raising activities. It was suggested that there could be football matches if there were sufficient people staying on the camp site. We agreed a cost of £1 per player. The weekend of 11/13  June has 14 people staying at the Ecobarn who would like to hold a football match. It was agreed this would go ahead – at a cost of £15.

6.      Date of next meeting – 8 Apr 2010

Agenda

Thursday 11^th March 2010

1.       Apologies for absence

2.       Minutes of the meeting held 11 Feb 2010 (see below)

3.       Matters arising

4.       Field Finances

5.       Field Maintenance

6.       Date of next meeting – Thursday 8^th April 2010

MINUTES OF THE PLAYING FIELD COMMITTEE MEETING 11 Feb 2010

Present:    
                                   

1.       Apologies were received from Pete Moorby and Jill Mitchell

2.       The minutes of the previous meeting were passed.

3.       Field Finances – It was reported that Jill Mitchell had a cheque for the PFC from the Dec 26^th evening.

4.       Field Maintenance – Keith had spoken to DB re the entrance to the gate and now that the weather was (hopefully) improving, work could start.  KB would see DB to set this in motion; JP would also see DB about the same topic.  JP had written to United Utilities about the pavilion and increasing services to the building; no reply as yet received.  It was also agreed that although in the past we had thought to put large stones in the river to offset the flooding route, there was concern about the legalities of this; currently there is discouragement in taking stone from the river and we need to be aware of the potential dangers in putting other (large ) stone in.

5.       Fund raising – we need to be encouraging use of the field by other users; John Hyde had agreed to talk to the camp site owners about weekends when they knew they would have greater numbers on site, to determine whether we could lay on some fund raising activities.

6.       Date of next meeting – 11 March 2010.

Agenda

Thursday 11^th February 2010 at 8.00pm

1.       Apologies for absence (JP)

2.       Minutes of the meeting 14 January 2010 (see below)

3.       Matters arising

4.       Field Finances

5.       Field Maintenance

6.       Date of next meeting – Thursday 11^th March 2010

MINUTES OF THE PLAYING FIELD COMMITTEE MEETING 14 JANUARY 2010

Present:   CC           Pete Moorby, David Hunter

              FC           Jill Mitchell, Keith Burrow

              PC           Chris Evans, Jenny Pilgrim

1.       No apologies for absence

2.       The minutes of the previous meeting were passed

3.       Field Maintenance – due to the weather, no action had been taken on the field; however KB had spoken to Donald Bentham regarding hard standing at the gate, and when the weather improved, work would begin.  Also PM would put in the extra grates when the weather improved. JP still to liaise with John Hyde to contact United Utilities.

4.       Fund raising event – 26 Dec 09. This had been an enjoyable evening for those able to go, although numbers had been down on those expected. Nevertheless a profit of £797.20 was made – to be divided between the cricket club, the football club and the playing field committee. It was clear that people had put a great deal of effort into the evening; Jill Mitchell had written an article for Lookaround, listing the prize winners.

5.       Date of next meeting – 11^th February 2010. KB will chair the evening, and JM will take the minutes.

MINUTES OF THE PLAYING FIELD COMMITTEE MEETING 10^TH DECEMBER 2009

Present:               CC           Pete Moorby, David Hunter

                          FC           Jill Mitchell, Keith Burrow

                          PC           Chris Evans, Jenny Pilgrim

Also in attendance – David Baines (representing Junior Football) and John Hyde

1.       No apologies for absence

2.       The minutes of the previous meeting had been circulated and were passed with the one amendment that David Hunter represented the Cricket Club rather than the Football Club.

3.       Field Maintenance – there is a reluctance to dig up areas of the field for the insertion of new drain pipes, and it was agreed that PM would try a solution with two new grates. The committee agreed to go ahead with some form of hard standing at the gateway; JP subsequently spoken to Matt Clayton of the show committee who also gave the go-ahead (shared costings). Action - Keith Burrow to liaise with Donald Bentham re optimum solution. John Hyde has been pursuing United Utilities re alternatives – agreed we would put together a letter asking for costings of alternative sites. Action - JP to liaise with JH to draft letter.

4.       Junior Football – Because of a change round in membership of the Playing Field Committee, it was recognised that Junior Football did not have an opportunity to input the committee; in the meantime a letter had gone out from JP raising their playing fees. It was agreed that minutes of this committee would go out also to David Baines and if he felt there was a matter of interest to the Juniors he would either attend the meeting or let one of the members know his concerns. The new fee structure would remain in place for 6 months (June 2010) when it would be reviewed to consider its impact on the club. The Juniors would welcome being part of any activities taking place on the field and would contribute by way of fund raising.

5.       Fund raising event – 26 Dec 09.  Tickets were selling slowly but it was hoped that there would be last minute surge. Keith was to run the bar, the food to be prepared by Danny and Jill, with the draw taking place at 2100 hours. Members of the committee agreed to provide draw prizes.

6.       Date of next meeting – Thursday 14^th January 2010

THURSDAY 12^th November  2009
DENT READING ROOM

Present:       FC – David Hunter, Keith Burrow, Jill Mitchell

                  CC – Pete  Moorby (and John Hyde)

                   PC – Jenny Pilgrim

1.       No apologies for absence

2.       The minutes of the previous meeting ( 8^th October) had been circulated and were passed.

3.       Matters arising and feedback from action points:

Drainage – some doubt after further enquiries about whether the solution lay in bigger pipes. Agreed to try insertion of further grates to ease run off (PM to action), and to put down some form of hard standing at the gateway (KB to discuss with Don Bentham).

JH  had been liaising with United Utilities regarding costings for electricity / water etc for the pavilion (JH to continue pursuing).

4.       Charging policy for the field – JP had written to the Juniors Football Club regarding raising their cost for use of the field.  David Baines (Chairman Juniors) had contacted her and it was agreed he would be invited to come to the next meeting.

5.       JM reported that the cheque from Dent Music and Beer Festival (£150) had been passed to her (now banked).

6.       Fund raising event – raffle tickets on sale for the fund raising event (26 Dec 09). Posters not yet distributed; it is hoped to hold a “Dent’s got talent” during the early part of the evening.

7.       Date of next meeting –December 10^th 2009

Dent Parish Council Playing Field Committee Meeting :
Thurs 10 Sept 2009

Present : PC Jenny Pilgrim, David Hartley

               FC David Hunter

               CC Peter Moorby

1. Apologies. Jill Mitchell and Keith Burrow.
    

2. Matters arising from last minutes : Agreed that PC policy re.dogs on playing field would be to write formally to owners if verbal reminders continued to be ignored.
    

3. Charging Policy : Dales United use of field and changing rooms to be reviewed. Pete M to find out who point of contact will be for bookings etc. Thought also needs to be given to wet weather conditions/use of field etc. when used by outside bodies giving PF Cttee right to refuse use of field if extensive surface damage likely. New rates to be discussed at October meeting.
    

4. Dent Show : Payment due for use of field. Ask Chairman of Show Cttee to attend next meeting to discuss possibility of funding improvements to perimeter track and improved access on to field. Drainage issue not to be overlooked.
    

5. Other matters : Fund raising event on target for  26 December 2009. Whernside Fell Race -11.00am on Saturday 26 September ( timed to avoid fixtures ? ). FC to retain monies from Bonfire Night this year.
    

6. Next meeting : Thursday 8 October 2009.

DENT PARISH COUNCIL: PLAYING FIELD COMMITTEE MEETING :
THURS 9 APRIL  2009 : 8.00PM   : DENT READING ROOM

Present : PC  : Jenny Pilgrim, David Hartley

              CC  : Peter Moorby, John Hyde

              FC  : Gill Mitchell,David Hunter

1. Apologies : Keith Burrow.
    

2. March Minutes approved.
    

3. Matters arising :

 -  Gate for improved access to former Dent Fair field – await costings for metal gate.

       -   Rubbish collection – Litter Picking Group will provide and  empty bins placed at entrance gate and dugout.

       -   Parish Plan Cttee to co-ordinate with SLDC and organise bid for funding of recreational facilities/Rhumes Barn.

4. Use of field : Normally Football season Sept-Apr and Cricket May-Aug. However Football matches will be played on Saturday June 13^th as agreed  ( not May as stated in March minutes). Use for Show agreed subject to usual weather check.

            Dent Music and Beer Festival – Agreed that request to use field for parking should be refused.

5. Upkeep of field : Agreed that fundraiser needed. FC will also arrange for Graham Milburn to weed control though no re-seeding/sanding thought necessary this year. John Hyde to investigate possibility of placing large river boulders to improve flow from keld and thereby impact on field drainage. Environment Agency have given go-ahead for some very low key intervention
    

6. Signs : More discussion about signs. Dogs on lead/Authorised vehicles only. JP and GM to arrange laminated A5 signs.

   7.  Next meeting : Thursday 14 May.

DENT PARISH COUNCIL: PLAYING FIELD COMMITTEE MEETING :
THURS 12 MARCH 2009 : 8.00PM
DENT READING ROOM

Present : PC  : Jenny Pilgrim, David Hartley

               CC  : Peter Moorby

               FC  : Gill Burrow

1. Apologies : Keith Burrow,David Hunter.

2. Minutes of January and notes of February meetings approved.

3. Matters arising : Gate for improved access to former Dent Fair field – await costings for metal gate.

         Rubbish collection – agreed to place plastic dustbin alongside dugout. Parish Council to fund purchase ?

            SLDC offer to speak re. Rhumes barn development –await report from football club re. land purchase/lease/discussions with      U/Utilities.

4. Request for use of field for football match on 16 May 2009. Agreed subject to clearance with football club.

5.   Next meeting : Thursday 9 April.

Minutes of the Playing Field Committee

Thursday 8^th January 2009

Present            Football Club:           Keith Burrow (KB)

                                                    Gill Mitchell (GM)

                        Cricket Club:            Peter Moorby (PM)

                                                     David Hunter (DH)

                        Parish Council           Jenny Pilgrim (JP)

1. Apologies – David Hartley.

2. Previous meeting – had been in December but was not quorate and no minutes taken. Issues arising then were carried forward to this meeting in January.

3. Smorthwaite gill; PM had looked at some of the issues here, and felt that some work could be done to reduce the amount or impact of the flooding in the playing field. It would be useful to contact D Bentham re his thoughts on possibility of doing something (JP to speak to D Bentham). KB to speak to owner of the land.

4. Proposal for new gate in field – an estimate had been received, but this was for a wooden gate and wooden stoops. Members wished to see the cost of a metal gate and metal stoops. KB to price gates and stoops.

5. Finance – cheque from Bonfire Night received.

6. Update on Rhumes Barn / possible extensions.  A report had been received from YDNPA following their visit mid December. One of the issues raised was that there needed to be a “proven local need”, and the planning officer suggested checking not only the sports needs, but also further community needs. Two of the trustees of the Barn had spoken to the Water board regarding possible purchase of a plot of land – the Water Board had not said “No”. Overall considerable work to be done. JP passed a copy of the planner’s report to the Dent Parish Plan committee so that they could also be involved.

7. Date of next meeting – Feb 12^th 2009.

PLAYING FIELD CTTEE : NOVEMBER 13 2008 : READING ROOM
 

Present : Keith Burrow (FC)

               Pete Moorby and David Hunter (CC)

               Jenny Pilgrim and David Hartley (PC)

1. Apologies. None.
    

2. Minutes of October meeting approved.
    

3. Upkeep of field. Flooding from Smorthwaite gill continues to be a problem. Decision to monitor overspill and see what can be done to bank up the precise spot to limit or divert erosion. Let us view during next flood. Grass cutting a success due to conscientious Jim Burton. Consider awarding tender for three year period in future.
    

4. Parish Plan. Trustees of Gym still to meet to approve way forward for all-weather surface area.
    

5. Fund raising. Bonfire £120. No cheque received yet from Dent Show Cttee. Plans  to host regular BBQ for summer evening on field still under consideration. Possibility of Beer and Music Fest also using field as main venue. 
    

6. Next meeting : 11 December 2008.    

PLAYING FIELD CTTEE MEETING : THURS 9 OCT 2008

Present : (FC) Keith and Gill Burrow

               (CC) Pete Moorby and David Hunter

                (PC) Jenny Pilgrim and David Hartley

1. Matters arising from last minutes. Alec Lyon settled his dues for the Folk Festival. Amend playing schedule for field whereby U14s and 16s play on alternate Sundays.

2. Upkeep of field. - Flooding a problem again. Pavilion floor and storage container submerged. Plan still to raise floor of container. Damage to mowers averted on this occasion  thanks to PeteM raising them off ground. Thanks also to Tony Midd and Donald Bentham for digger work prior to Dent Show on beck overspill.  

                  -  Drainage. Some discussion about ( YDNPA/Env Agency ? ) suggestion to install more land drains feeding into keld.  Opinion was that this option should not be pursued. Serious risk of making matters worse given that the field drainage worked particularly well and flooding was here to stay whatever we tried to do.

                  - Weed spraying will not now be carried out.

3. Parish Plan. Additional sporting facilites on existing playing field eg all-weather surface/bowls thought unrealistic given real problem with floodwater. Alternative multi-purpose and all-weather pitch for predominately football training more achievable. But this to be sited near to Dent Gym. Trustees of same to be consulted. ( Action : KeithB )

4. Bonfire Night. Reminders re. style of event already issued. Control measures in place.

5. Fund-raising.  Discussion about a spring event – Whit Bank Holiday musical marquee/food/beer. Sunday evening event suggested. Keep under review.

6. Next meeting : 13 Nov 2008   

PLAYING FIELD COMMITTEE MEETING : READING ROOM
THURS 11 SEPT 2008  

Present : Peter Moorby, (CC) David Hunter Gill Burrow (FC) Dot Goad  Jenny Pilgrim (PC) David Hartley
John Hyde ( Fell Race )

1. Apologies. Keith Burrow.

2. Last minutes. Ensure correct version seen ie includes FC cheque details.

3. Show.  A success. Some surface damage to field top corner will be rectified by Show Cttee.

4. Whernside Fell race. Weather conditions a potential problem but kept under review.  Possibility of providing food/drink discussed. No decision yet.  

5. Finance. Alec Lyon not yet paid for Folk Festival rental.

6.  Fixtures. Football Club to avoid two games on same day have rescheduled so that U14 on Saturdays and U16 on Sundays.

7. Purchase of  extra field space.  Having made some preliminary enquiries, David Hartley reported that it was unlikely that we would be able to buy or lease additional field space. Situation to be kept under review however.

8. Date of next meeting: 9 October 2008

PLAYING FIELD COMMITTEE MEETING
THURS  14 AUG 2008  : 8.00 PM

Present : FC (Keith and Gill Burrow), CC (Pete Moorby,David Hunter), PC (David Hartley), John Hyde

1.  Maintenance

Agreed to go ahead with more weed spraying after Dent Show. Cost £120. This is to control low leaf which may need doing repeatedly.

2. Show

Agreed that Keith will discuss weather conditions with Julie Midd’ midweek and a final decision made on whether or not to cancel.

3.Gate/Walls/Tree

All in hand.

4. River Backflooding

More discussion about this perennial problem. John Hyde will discuss again with YDNP and EnvAgency.

5. Dog Muck.

SLDC signs put up. Let us monitor situation and consider our own signs.

6. Income. Two cheques received. Dent Football Club £200 for annual fee and Dales United (Juniors) £300 ( £200 fee plus £100 for sand ). Total income £500.

6. Next meeting . Thursday 11 September .

PARISH COUNCIL PLAYING FIELD COMMITTEE MEETING :
THURS 10 JULY 2008 : 8PM READING ROOM

PRESENT : PC   Jenny Pilgrim (JP) , David Hartley(DMH)

                     FC   Keith Burrow (KB) ,Gill Mitchell (GM)  

                     CC   David Hunter (DH), John Hyde (JH)

1. No apologies.

2. June minutes agreed.

3.  Field Maintenance. Notices not yet prominent enough to deter the dog foulers. SLDC are in the loop on this national problem. We will continue to monitor. New gate required for far end of field. DMH to check on costs and action in advance of  Dog Trials at Dent Show time.

4. Map of field. Establish whereabouts of plan of field. Dent Show Cttee may have master copy.

5. Folk Festival. All satisfied with state of field and discussed possibility of using playing field in future years. Agreed that it should be possible to use entire area provided access was restricted to pedestrians. Surface damage left by marquees was thought to be manageable. In the event of flooding, upper half of field normally fit to use so with careful management, no problems foreseen. Important to relay this to Alec Lyon.  

6. Finances. Meditation Centre contribution of £25 for year received. Cricket Club and Football Club in hand. Discussed possibility of butty-bar at Folk Festival to raise funds. Keep this idea under review. Purchase of marquee (12mx6m) with funds from neighbourhood forum would enable Dent Show to save on hire costs. Possibility of hiring it out ?

7. Next meeting : 14 August 2008.  Hay/grasstime permitting.  
 

  *****************************

Dent Parish Council

Minutes of the Playing Field Committee Meeting held 12 June 2008

Those present:

Cricket Club – David Hunter (DH), Peter Moorby (PM), John Hyde (JH)

Football Club – Keith Burrow (KB)

Parish Council – Jenny Pilgrim (JP)

Apologies for absence – David Hartley, David Baines, Gill Mitchell

Changed membership of the committee – following the AGM of the Football club, the new representatives will be Keith Burrow and Gill Mitchell

The minutes of the previous meeting, held on 8^th May were approved.

Upkeep of the Field:

• The new arrangements for grass cutting appeared to be working very well. Additionally a working party had been arranged to put down new seed and sand – all that was now required  was rain!.
• Dog fouling was still a problem, but JH would put further signs up that he had obtained from SLDC.
• There were some gaps in the walling; the committee agreed it would not pay for this repair, but that a working party would be put together by KB to repair the gaps.
• The field is now locked with a padlock -  keys held by JH, PM and Jim Burton, however these arrangements are temporary; it is hoped that shortly there will  be a locked gate to deter vehicle access but a small non locked gate that would allow access for push chairs. JH to pursue this.
• The old gang mowers that were on the periphery of the field had now been sold at auction, as well as the old ride on mower. The committee was very grateful to DH for organising this – after commission, the sale yielded £963.63. JP to write to Jim Burton thanking him for his help in this – the use of trailer, taking to Kendal etc.

Finance for the coming year

The grass cutting clearly has to be funded, and there are a number of fund raising activities in the dale at the moment. However it was agreed we would keep a watchful eye on the state of the finance, and that JP would draw up a current balance sheet to be circulated to members of the committee. The committee approved the payment of £651.63 for the new seed and sand from the playing field budget – the senior football club handed a cheque of £200 towards this, and a further £100 is expected from the junior club.

Our accounts do not currently show a cricket club cheque for last year and JH for the club, and JP for the parish council agreed to check this out.

Date of next meeting: July 10^th 2008

PARISH COUNCIL PLAYING FIELD COMMITTEE MEETING :

THURS 8 MAY 2008 : 8PM READING ROOM

PRESENT : PC   Jenny Pilgrim, David Hartley

                     FC   Bob Mason, David Hunter

                     CC   Pete Moorby

                       Alec Lyon ( Folk Festival )

1. No apologies. Minutes of last meeting agreed.

2. Folk Festival.  27-29 June 2008 .    Agreed that there would be no skip ( rubbish would be bagged and ringfenced ). Toilets to be placed to left of main entrance on to Playing Field. No access for vehicles if really wet. Otherwise, access restricted to I organiser vehicle for entire period and artists ( 3 vehicles on Friday/ Sunday and 6 Saturday ).  Disabled parking on adjacent field only. Padlocked gate control to be in operation and field conditions to be inspected prior to event. ( Larry to report back to Cttee if a problem). Agreed that cost would be £ 150 and payment requested by 31 July 2008.

Any remedial work to field should be channelled through PF Cttee eg hardcore/re-seeding. Confirmed that payment had been made for hardcore provided by David Ellison (£148) and this paid for by Folk Festival Cttee direct last year.

3. Old mowers. Larry will arrange for these to be auctioned.

Surface works. Request from FC for contribution towards sand ( £570) and re-seeding/spraying (£180 ). FC offered to look at raising match fees to help meet costs. More precise figures to be discussed at next meeting. All agreed that fund raising a problem despite need to do so. Ideas needed.

4. Next meeting : Thursday June 12^th 2008.

MEETING THURSDAY 8th NOVEMBER 2007 : READING ROOM

Present : PC (JP,DMH), FC (KB,RM), CC ( DH,PM ), John Hyde

1. Apologies. None.

2. Last minutes approved.

3. Field Maintenance/Litter/Dogs

-No gate latch or dog signs. JP to pursue with DB.

- Gap in new fence created footpath problem. DMH to ask PW (YDNPA) to see if this could be blocked off.

- Walling and Hedging now due. Footballers will arrange a work gang.

- Praise for Roger McClurg for his ongoing voluntary mowing of field. However need to investigate cost of employing a contractor given state of mowers.

4. Bonfire. Income from food and drink had raised £115. Fireworks £500 cost with donation of £100 from Show Committee. Generally a success using only locally sourced organic material. ( NB Quite a heap left on riverside - potentially culvert blocking ).

5. John Hyde requested use of field for 27 September 2008 when Whernside fell race will be reinstated. Lyons equipment will sponsor event. Not yet clear what will be laid on for runners/others attending.

6. Finances. Summary circulated. FC will supply their estimate of costs met by them in maintaining field.

7. Next meeting : Thursday 13 December 2007.

Meeting 7.30pm : 13^th September 2007 : Reading Room

Present : FC   (DB,KB,AB)  CC   (DH)  PC   (JP,DMH)

1. Apologies. RM.
    

2. Minutes of last meeting. Approved.
    

3. Field Maintenance.  Everybody present agreed that parking on the field had led to serious maintenance problems. Also the skip left after the Folk Festival had been an issue. In order to control vehicle access the gate would henceforth be padlocked. Action : DB.  NB. Some maintenance had been carried out on the field entrance area – David Ellison had gravelled the area ( no bill rec’d ) and some re-seeding had been carried out. The Committee did not have costs for that either. Alec Lyon had however offered to pay towards any improvements. Bill for weed control agreed ( Kevin Milburn - £90 ).
    

4. Gang Mowers. These are considered unserviceable but may have value for spare parts etc. Suggested that they be advertised in Lookaround. Failing that, scrapped.
    

5. Winter Storage for Mowers. KB offered storage at Barth for mowers rather than the alternative plan to jack up the fragile container.
    

6.  Dent Show. All agreed  that turnout had been excellent and field had been well looked after.
    

7. Bonfire. Issue of insurance for event not yet decided and one for PC to investigate. Possibility of turning event into a fund raiser though if insurance premium likely to be  £300/400 this would not be worth doing at all. Action : PC to investigate and advise Football Club on outcome.
    

8. Chairperson. All agreed that Committee worked well under Parish Council Chair.

Position to remain for timebeing.

9. Parking. Most of those present did not consider roadside parking a significant problem and did not think the users of the field would park in the car park and walk to the field via a new footpath link .

  10.  Next Meeting :  Thursday 11 October.

MEETING : 7.30PM- THURS 14  JUNE 07: SUN INN
 

 Present:  FC (RM)  CC(PM)  PC(JP,DMH) John Hyde

1. Apologies. DH.
    

2. Minutes of last meeting. Approved.
    

3. Matters arising :

-    All agreed that it was important to monitor use of playing field by Folk Festival personnel to ensure that surface was not damaged.

-   Guidance for use of field notice to be laminated and put on notice board.

4. Electricity/Water supply.

-         United Utilities ( Carlisle ) for electricity. DMH pursuing.

5. Insurance Cover.

-    Concerns about extent of cover. Cttee to study fine print of PC policy in advance of Show and other events.

6. Flood free storage.

-    Donald Bentham to provide solid base for storage container.

7. Dog Fouling and litter.

-    Notices and purchase of waste bin in progress. DMH to source suitable bin.

8. Finances.

-    Servicing and maintenance costs for mower/strimmer  £8.80 and £132.80 (separate bills to be paid ). Weed spraying also agreed and to be paid ( Graham Milburn -£ 70 ). Maintenance work also required on Yazoo mower for oil leak. Agreed that Jim Burton be asked to rectify this.Costs not known. Waste bin costs likely to be about £250.

9. Footpath work.

-    Carried out by Donald Bentham. Fencing to be undertaken by Martin Cragg. All funded by YDNP – anonymous donation from member of public.

10. Dent Show.

            - Agreed to maintain charge to Show Committee despite letter asking us to reconsider costs.

11. AOB.

-    All agreed that car parking on roadside was a significant problem on match  days. Also used by walkers to avoid paying car park charges. Yellow lines/other restrictions considered but this one for Highways Agency and Police to look at. Full Parish Council to consider under review of parking. Ideally, footpath from car park direct to changing room and then field .

-   Reminder re. bonfire to ensure that environmental disaster avoided. Bonfire possible source of revenue for field.

                 - JP ( Bless Her ) to attend Rural Greens Project Discussions at either Tebay 

                    or  Lazonby on  ¾  July. Any ideas to her before then. ( Don’t forget the

                   outdoor Jacuzzi bid Jenny).   

12. Next Meeting.

             - 12 JULY  2007.   Consider future of Cttee/Rotation etc. 

MEETING : THURS 10 MAY  7.30 PM

Present : FC ( DB )

              CC (PM,DH)

              PC ( DMH )

              John Hyde

1. Apologies. JP, RM.

2. Minutes of last meeting. Approved.

3. Points arising.

-All agreed that RM should be given go ahead to hire mini digger ( £ 50 per day ) as proposed at earlier meeting ( flood prevention ). 

- Junior Footballers not now using field for their presentation due to likely bad weather. ( 12 May ).

- Utilities question still under discussion with Carlisle office ( DMH ).

- Dogs considered a problem. DB to photocopy and laminate sign for field gate. DMH to look into bin for field. Cttee members offered to empty it on a trial basis. 

- Signboard. Poor condition. PM to deal with it.

- Footpath. No progress on riverside YDNP project. DB to ask Donald Bentham where matters stand.

4. Charging Policy.  John Hyde relayed views of Show Cttee as outlined in a letter to JP ( not seen but gist given ). All agreed that charges should remain at Pounds 250. DMH undertook to put in a request to PC for funding. ( Postscript : This really ought to come from the Show Cttee  in line with all  grant applications ).

5. Flood free storage. Problems finding contractor. DB to ask Donald Bentham.

6. Date of next meeting: Thursday June 7th.

 MEETING : 12 APRIL 2007 7.30PM

Present: FC (DB)

              CC(PM,DH)

               PC (JP,DMH)

               Alec Lyon ( for Folk Festival )

1. Apologies. RM.
    

2. Minutes of last meeting. Approved.
    

3. Charging Policy. Alec explained that ruts on field would be avoided this year – generator to be sited elsewhere. Skip for waste and portaloos x 6 would be positioned at wall side near entrance to field as last year. Public access from 6pm Friday to 6pm Sunday only and amounting to no more than 10% of field area. All agreed that £50 fee for use of field, paid in arrears, acceptable.

All agreed that charging policy set out by JP in paper ‘Use of Dent Playing Field’  was acceptable.  To be displayed on noticeboard / given wider circulation?

4. Electricity/Water supply.  Ongoing. DMH reported that United Utilities had provided map of layout which showed possible connection points but  Carlisle office unable to give advice over phone! DMH to pursue.
    

5. Insurance. Clubs to check the position. Some talk of a joint approach to cover. PC needs to monitor this, particularly with regard to the expanding show use of field.
    

6. Flood free storage.  Estimates not yet obtained for cost of raising  container off the ground.
    

7. Dog Fouling/Litter.  Clarification needed on exact nature of problem before notices obtained. Everyone agreed that it would be sensible to have a rubbish container at the dugout. SLDC had quoted £ 1.85 plus VAT per week to empty the bin ( supplied by SLDC ? ). Further information needed on this. DMH to contact David Fothergill to establish how this should work in practice.
    

8. Financial Matters.  £ 1431.00 in kitty. Not clear whether FC has yet paid for use of field. Other suggestions about fundraising include a disco. Position about Dales United  use of field also unclear.
    

9. Date of next meeting : Thursday May 10^th.

DENT PARISH COUNCIL : PLAYING FIELD COMMITTEE
 : 7.30PM  8  MARCH 2007 : SUN INN

Present :  FC   (DB,RM)

                CC  (PM,DH,JH )

                PC   ( JP,DMH )

1. Apologies. JI.
    

2. Minutes of 11 January 2007. Approved.
    

3. Reports :

-    All agreed to keep to monthly meeting despite poor turnout for February.DMH/JP agreed to circulate minutes within 10 days of meeting.

-    Perimeter wall. DMH reported that YDNP (PW) would plant blackthorn to deter people from jumping over wall. YDNP volunteers had rebuilt wall using donation of stone from Shoolbred Hartley family. Wall top fencing (posts also donated ) designed to deter sheep and human followers. RM reported that Dentdale Show Cttee were keen to rebuild other gaps as part of demonstation event. JP asked that clutter be moved off designated footpath. Action :FC/Line markers to move to more discreet location.

-Flood free storage. Action: PM to follow up with idea of building a concrete slab base/arranging to lift container by one metre or so.

-    Electricity/Water. Action: DMH/DB to discuss in more detail based on location of existing services.DMH to follow up with United Utilities. Domestic power supply sought  and mains water.

-    Flooding. DMH reported that EnvAgency would look at river flows but were unable to fund any dredging/river work due to lack of funding. Dredging/Gravel extraction has not been ruled out but  would require formal permission from the Env.Agency in future. West Banks gill considered a source of flooding. RM/DB had previous experience of dredging it and would look at it again. Last done approx. 8 years ago. Hire of mini-digger should be no more than £50. Action : DMH to sound out Bentham boys on timing/permission. Bear in mind that they may be entering HLS environmental scheme.

      Charging   

-    Charging Policy for use of field. After much discussion, JP agreed to attach a paper setting out our policy ( covering use of Pavilion/field on a daily hire basis and access restrictions /booking system/ display on gate entrance ).  Football and Cricket clubs to have final say based on their periods of play. Clubs to liaise over precise dates of fixtures. Alec Lyon (Folk Festival ) to be asked to attend next meeting.

21-25 June requested for Folk Festival and letter also recd from Dentdale Show (August Bank Holiday weekend 24^th – 26^th August)Request from Dales United footballers which needs further clarification.Action: JP

-    Insurance Cover/Liabilities. JP to check policy. Additional cover was required for mini-digger at Dentdale show which implies that there may be need to review the PC policy.

Finances. JP to check on current situation.

-   Dog Fouling. Agreed that notice should be put up to deter the abusers. NB This should be part of PC wider policy to tackle this problem in other public areas - car park perimeter/road sides and green. SLDC did ask about this once. Action : DMH to follow up.

             4.      Next meeting. Thursday April 12^th April 2007: 7.30PM: Reading Room.                  

DENT PARISH COUNCIL
Playing Field Committee
11 Jan 2007 – 7.30PM  READING ROOM

Present: FC ( DB ) CC ( PM,DH ) PC ( JP,DMH,GW )

1. Apologies. None.

2. Minutes of 14 December 2007 Meeting. Approved .

3. Reports:
a. Pavilion. JP asked that paint costs be noted ( £ 20.97 ). Action : JI to reimburse.
b. Electricity and water supply. Action : DMH to follow up.
c. Flood free storage. Insurers to be told that preventitive measures are being taken. Action : JI to write to Alliance Cornhill. PM to follow up.
d. Charging Policy. Cricket Club to decide i.d.c. and JP/DMH to draw up draft guidelines i.d.c. to cover likely users ( Dent Fesival,Dent Sports and individuals such as birthday parties ) Action : JP/DMH

4. YDNP
- Riverside Footpath works. DB had decided that work was outside scope of committee and had informed PW (YDNP ),who had undertaken to inform DB of developments. Two contractors had already bid for the work. Members discussed condition of river and how the management of it was likely to affect the backfilling into keld/silting up and in turn, the undermining of the river bank/new footpath layout. General consensus was that a non-return valve at end of drain into field may help with flood problem. Action : DMH to write to YDNP to see whether these issues could be addressed during site works.

- Field shelter ( dugout). Letter from PW outlining options. Agreed that Option 4 was best. Action : DMH to reply to PW.

5. BONFIRE.

DMH reported that a gate may be re-instated at the bridge to prevent access primarily to control gravel extraction. Pedestrian access would still be possible. This would require Environment Agency/Lune Habitat Group approval. DMH has reassured both Agencies following complaints that better steps will be taken this year to control fly tipping. Action: PC to liaise nearer the time with Football Club.

6. FINANCES. JP reported that Finances were in good order.

7. NEXT MEETING . Fixed for 8 February 2007 – 7.30PM in Reading Room.