Agenda Item

Present: Councillors Jock Cairns, Chris Evans, Geoffrey Woof, Rita Corpe.           

The meeting opened at 7.36pm.
 

1.

Apologies:  Councillors Graham Dalton, Peter Knapton, Ken McClurg, Jenny Pilgrim and Ken Smith.

County & District Councillor Kevin Lancaster, District Councillors Evelyn Westwood & Ian McPherson. 
 

2.

Minutes:

Minutes of the meeting of 07 November 2011 were presented and signed as a true and accurate record.
 

3.

Declarations of Interest:

Jock Cairns in respect of agenda item 15, Parish Council Grants 2011/12, as a Director of fibreGarDen.
 

4.

Clerk’s report:

4.1 The Clerk’s report was presented and accepted. Further information was given on:-

4.2 Item1. In celebration of the Queen’s Diamond Jubilee next year it is planned to light 2,012 Beacons throughout the UK & Commonwealth on Monday 04 June 2012. Towns and Parishes can make application to take part in the Jubilee Beacon event. Applications should be received no later than 30 April 2012. It was resolved to consult with a number of individuals within the community to ascertain if they would like to make application and become involved with the project.

4.3 Item 8 & 9. Letters had been received from the Cumbria Military Museum and Citizens Advice South Lakeland requesting donations to their respective organisations. It was resolved to list these requests as an agenda item at the next Parish Council meeting on 06 February 2012.

4.4 Item 19. Confirmation was received that the Parish Council’s legal agreement with Cumbria County Council Highways makes the Parish Council responsible for the maintenance and repair of the ‘welcome to Dentdale’ signs.

4.5 Item 22. The mobile phone operator Vodaphone is currently seeking 12 rural communities to engage in rural mobile coverage trials using ‘open-fernto’ technology which includes 3G. All applications for participation are to be made through a respective constituency MP. It was resolved to make contact with Tim Farron’s Constituency Office to assess the level of interest in this project.

4.6. Item 36. Enquiries concerning the ownership of land at Beech Hill and opposite the Sun Inn are progressing. This issue is currently with Cumbria County Council’s Legal Department awaiting response.

Items arising since publication of the Clerk’s report included:-

4.7 CCC Highways has been contacted regarding the incorrect placement of the ‘keep clear’ signs at Dragon Croft. Victoria Upton, CCC Highways, to make a site inspection and arrange appropriate action.

4.8 YDNP had contacted the Council to seek approval for the installation of a ‘bluetooth’ hub at Dentdale Car Park for the purpose of relating local information of interest to mobile phone users. It was resolved to approve the installation.

4.9 A decision notice had been received from HMRC together with a written summary of the Council’s PAYE appeal on 04 August 2011, in Leeds.

4.10 The results of the consultation exercise on the Lakes to Dales Designation Project were received. After evaluation of the consultation exercise it was determined that:- the boundary of the Yorkshire Dales National Park should be varied to the north, to include parts of the Orton Fells, the northern Howgill Fells, Wild Boar Fell and Mallerstang; and to the west, to include Barbon, Middleton, Casterton and Leck Fells, the River Lune and, part of Firbank Fell and other fells to the west of the river. The boundary of the Lake District National Park has also been extended. Natural England is drawing up an order for these changes which will be submitted to the Secretary of State for approval.

5.

Public Forum:

5.1 A plea for prudence of the Council’s expenditure in respect of the current financial climate was received.

5.2 The current situation with the Cumbria Fire & Rescue Control Centre was highlighted. A copy of the decision to move the Control Centre to Cheshire by the Leader of Cumbria County Council together with a copy of the response from the Fire Brigades Union was made available as informed commentary on this issue.
 

6.

Chair and Member Announcements:

6.1 Rita Corpe reported a £3,000 grant to the Reading Room had been received from the Hadfield Trust. Work can now proceed on repairing the building’s roof.

6.2 Rita Corpe clarified that the 24 Sidesmen were not the owners of the Reading Room as previously intimated. Research had been undertaken to establish that the Reading Room is a community facility and owned by the community it represents.
 

7.

Saturday Bus:

7.1 It is now clear that grant funding from DITA is unavailable to finance the continuation of the Saturday Bus service in its present form after 31 March 2012.  However, if it can be made sustainable by 2015, DITA funding could be available.  This could be achieved if it became a community bus service involving the use of trained voluntary drivers. DITA remain enthusiastic that the Saturday Bus should be one of their projects and work is on-going in an attempt to achieve an acceptable solution for a funding bid.

7.2 The Local Area Partnership has awarded a grant of £2,000 for publicity of a new Saturday Bus service.

8.

Local Area Partnership:

8.1 The minutes of the meeting of 09 November were received.

8.2 Attention was drawn to Item 5 where a composite list of potential highways projects has been forwarded to CCC Highways for assessment.

9.

Playing Field Committee:

9.1 The minutes of the meeting of 10 November were received.

9.2 The metal gate which is to be installed at the Playing Field will be cheaper than originally planned as the stop post will be constructed of wood rather than steel.

9.3 Alan Hulme has inspected the drainage of the field and will be forwarding a report with a number of options.

10.

YDNP / Dent Initiative:

10.1 Clarification was given that this is not a Parish Council venture but is a community initiative with Parish Council involvement. Parish Council representatives are Jock Cairns and Ken Smith with Matt Clayton and John Sibley representing the community.

10.2 A paper was received listing the Dentdale initiatives, achievements to date, and, the funding allocation awarded to individual schemes.
 

11.

Highways Group:

11.1 A report was received on the Highways Group meeting of 02 December 2011.

11.2 Ken Smith to co-ordinate actions and decisions from the Group with the Clerk.

11.3 It was resolved that Group members be re-sent and reply to two communications from Keith Masser, CCC Highways, concerning; submission of Parish re-surfacing needs, small highways projects and a short questionnaire on scheme requests.

12.

Electric Bike Network:

12.1 Information was received from Nick Cotton in respect of a proposal for an Electric Bike Network to be operated around the triangle of Kirkby Lonsdale, Sedbergh & Dent together with a request for support of a funding application for this project which is to be made to the Local Area Partnership.

12.2 It was resolved to support the LAP funding application for this scheme and reply to Nick Cotton accordingly.
 

13.

Headteacher of Dent Primary School:

13.1 A proposal was received that the Parish Council write to Mrs Summers, Headteacher, Dent C of E Primary School, to thank her for her contribution to the School and wish her well in her new post.

13.2 The proposal was accepted and resolved that a letter of thanks be sent to Mrs Summers.
 

14.

Building Project Proposal:

14.1 An outline proposal was received from Tim Deighton for support of a Community Education for Sustainability project to erect a green oak building adjacent to the allotments at Church Bridge.

14.2 It was resolved that Tim Deighton should, in the first instance, discuss the proposal with the Parish Plan Committee and seek support within the community to include consultation with both Dent Primary School and the YDNP Planning Department before returning to the Council.

15.

Parish Council Grants 2011/12:

15.1 Jock Cairns left the meeting for this item.

15.2 Authorisation of grants:

                     The following grants were authorised-:

16.

Finance:

16.1 Financial Position 2011/12:

A report of the financial position of the Parish Council together with projection of finances for the year ending 31 March 2012 was received and accepted.

16.2 Budget & Precept 2012/13:

A working group for the purpose of proposing the 2012/13 budget had met on 22 November 2011. As a result, a budget proposal report with recommendations together with a projected detailed summary in respect of the financial year 2012/13 was received.

16.2.1 The payment of VAT has resulted in the Car Park’s annual costs increasing from £16,000 per annum to around £19,500. The end of year surplus for the Car Park is projected at only £2,005.

16.2.2 The projected deficit for 2011/12 for the Council overall is £3,615 which the working group believes is unsustainable.

16.2.3 The Council’s reserves at 31 March 2011 were:- Car Park Contingency £5,000 for major expenditure, Signage £2,378 from the Business Forum and Parish Plan £12,000 to fund Parish Plan outcomes. Total £19,378.

16.2.4 The working group based its proposals on the following principles:-

i) Any profits from the car park should be used to finance community projects and not to subsidise the council’s running costs.  This is in accordance with the recommendations of last year’s budget working group.  
 ii) The precept should be increased each year in line with inflation. 
iii) The level of car park charges should keep pace with inflation. 
iv) The car park should produce a surplus of at least £3,000 per year.
 v) The overall amount available for grants to local organisations should remain at around £3,000. 
vi) The 2012-13 budget should not result in a deficit to be met from reserves, as the projection indicates will happen in 2011-12. 
vii) Expenditure should be budgeted to increase by 5.2% in 2012-13 owing to inflation.

16.2.5 The recommendations of the working group were:-
i) The 2012-13 precept should be increased in line with inflation by 5.2%, and set at £14,007.This would cost a Band D household an extra £1.93 per year, or 16p per month.     
ii) Car park charges should be raised. 2 hour charge: by 13.3% from £1.50 to £1.70 and the All Day charge: by 6.6% from £4.50 to £4.80.  
iii) Car park permits for campervans, B&Bs, holiday cottages, second homes and business vehicles should be increased from £70 per year to £80, with effect from 1st January 2012. 
iv) Residents should not be charged for car park permits. 

16.2.6 It was resolved that the recommendations of the working group for 2012/13 should be accepted with the following amendments:- 
 i) The Car Park short stay charge should be increased from £1.50 to £2.00 and the Car Park Committee should consider whether to recommend an extension of the 2 hour limit.   
ii) The All Day charge should remain at £4.50 and not be increased.

16.3 Authorisation of Payments:

                    The following payments were authorised:

17.

Planning:

              17.1 Applications:

S/01/36E – Walnut Bungalow, Dent – Application for full planning permission for installation of 16 photovoltaic solar panels (retrospective) – Support.

17.2 Decisions:

S/01/211A – Railway Line south of Dent Station – Application for full planning permission for erection of a 29m high GSM-R telecommunications tower and ancillary equipment. Granted with conditions.

S/01/58T/LB – Dentdale Memorial Hall – Application for listed building consent for replacement of two metal windows. Granted with conditions.

S/01/240 – Dockra Cottage, Cowgill – Application for full planning permission for erection of two storey gable extension and internal alterations – Granted with conditions.

18.

Dates of Meetings 2012:

Proposed Parish Council meeting dates for 2012 were received and accepted as the definitive meeting dates for next year.
 

19.

19.1 Close of Meeting:

The meeting closed at 9.34pm.

19.2 Next Meeting:

Monday 06 February 2012, 7.30pm, Sedgwick Room.

Agenda Item

Present: Councillors Jock Cairns, Chris Evans, Geoffrey Woof, Rita Corpe, Peter Knapton, Ken McClurg, Ken Smith, Graham Dalton.

District Councillor Ian McPherson.

The meeting opened at 7.30pm.

1.

Apologies:  Councillor Jenny Pilgrim. County & District Councillor Kevin Lancaster & District Councillor Evelyn Westwood.                                 

2.

Minutes:

Minutes of the meeting of 03 October 2011 were presented and signed as a true and accurate record.

3.

Declarations of Interest:

None.

4.

Clerk’s report:

4.1 The Clerk’s report was presented and accepted. Further information was given on:-

4.2 Item11. As a result of a recent complaint all Fire Hydrants in Dent have been checked and maintained where necessary by Cumbria Fire and Rescue Service.

4.3 Item 16. A complaint of inadequate signage on the Dent to Deepdale Road had been reported and investigated. As a result the Parish Council has forwarded a report to CCC Highways requesting signs for the danger of winter driving conditions, steep gradient and a further appeal for a minimum of two sharp deviation to the left signs between Deepdale Head Summit and Hill Top Farm.

4.4 Item 17. Details were presented of HMRC’s error in making some parishes liable to penalties for non-return of 2010-11, P35 Employer Annual Returns. The circumstances outlined did not affect Dent Parish Council.

4.5 Item 29. A letter from the Fire Brigades Union was received requesting support against the proposed relocation of the Cumbria Fire Control function to Cheshire. It was decided to make no reply to the correspondence.

4.6 Item 31. A highways project list for Dentdale had been submitted to the LAP for information and action by CCC Highways.

It was resolved:-

4.6.1 To form a Parish Council Highways Group. Councillors Rita Corpe, Ken Smith, Geoffrey Woof and Chris Evans volunteered to join the Group and Geoffrey Woof agreed to convene the first meeting.

4.6.2 The Highways Group would consider CCC Highways documentation concerning the 2012/13 Resurfacing Programme and the Small Highways Improvement Programme making an appropriate response.

4.6.3 Jenny Draper representing the LAP and Keith Masser, CCC Highways, to be contacted by the Clerk for clarification of the LAP’s definitive role for collating, and, the criteria adopted, for prioritising highways project lists from individual parishes.

Items arising since publication of the Clerk’s report included:-

4.7 Cumbria County Council Integrated Transport Team had made an enquiry in respect of identifying the size of the transport noticeboard allocated to the Parish. It was resolved that the noticeboard should be placed at the bus shelter at Dentdale car park and the appropriate size ordered dependant on the space selected and the information it will be required to contain.

4.8 Notification had been received from Cumbria County Council in respect of its ‘Connecting Cumbria’ broadband project in relation to extending the procurement timetable. Due to further work required on some funding areas the project plan will be re-cast and a further update will be announced at the next Partnership Board meeting.

4.9 A funding application had been submitted to the LAP for the sum of £2000 in relation to the funding of promotional literature for the Saturday Bus project.

5.

Public Forum:

5.1 A request was made for parishoners to report empty grit bins on the Highways Hotline 0845 609 6609, in order that replenishment can be facilitated by Cumbria Highways.

5.2 The Littletown to Ewgales road section was reported as being in poor condition with numerous potholes. It was resolved to make a report to the Highways Hotline.

5.3 It was reported that the ‘Welcome to Dentdale’ sign had been removed at Dent Head viaduct. It was resolved to examine the Cumbria County Council contract to ascertain responsibility for replacement or repair.

5.4 Work to place ’keep clear’ lines at Dragon Croft has still not been undertaken. It was resolved to contact Vctoria Upton, CCC Highways, for a date when work will commence.

6.

Chair and Member Announcements:

6.1 Graham Dalton reported that the re-organisation of staff at the YDNP Planning Department is now complete. Planning applications are presently low which has had decreased income. Additionally, the YDNP Car Park income has been significantly reduced.

6.2 Graham Dalton reported that the street lights at Stable Cottage and Fountain Cottage were non-operational.

6.3 Jock Cairns announced that the Parish Council newsletter would be published either at the end of November or beginning of December.

7.

Local Area Partnership:

A report was received from Graham Dalton concerning the meeting of LAP Chairs on 05 October 2011.

Highways remain the LAP’s priority, however, there remains universal interest in development of the broadband project. Jim Savege, Corporate Director Organisational Development , Cumbria County Council, will give an overview of the ‘Connecting Cumbria’ broadband programme at the Cumbria Association of Local Councils, South Lakeland District Association meeting on Thursday 24 November 2011 at Kendal Town Hall.

South Westmorland parishes have a keen interest in local bus services. A number of these parishes have also collectively purchased a vehicle speed detection device as a traffic calming measure.

8.

Playing Field Committee:

8.1 The minutes of the meeting of 13 October were received.

8.2 It was reported that pipes inserted last year had helped with removing water from the field. Alan Hulme has been asked for advice as to whether additional pipes would further improve drainage.

9.

Parish Plan Committee:

9.1 The minutes of the meeting of 17 October were received.

9.2 It was reported that the Saturday Bus service was subject of a funding bid to the Local Area Partnership.

9.3 An experimental Sunday summer bus service was being proposed for DITA funding for a period of 3 years. To make this service sustainable it has been suggested that a revised bid is submitted for a voluntary community scheme which would involve the use of drivers providing their time without charge.

10.

Library Update:

10.1 A report was given by Rita Corpe on the latest position for the future of the library service in Dentdale and the development of the Reading Room for this purpose.

10.2 An application has been made to the Hadfield Trust for a sum in excess of £3000 for work to the Reading Room. The outcome of the application will be known by the end of November.

10.3 It was resolved that Rita Corpe would make contact with the twenty-four sidesmen, who were believed to be the owners of the Reading Room, for formal approval of the library project to proceed at the venue.

11.

Risk assessment – Church Bridge:

A risk assessment report from the Environment Agency was received. The assessment concerned the present level of risk at Church Bridge now that the stone had been removed from the River Dee. The assessment agreed with the recommendation previously suggested by the Parish Council that appropriate warning signs should be displayed. It was resolved that two A4 size ‘sudden drop’ warning signs should be displayed on the approach to the River Dee on the Cowgill side of the river.

12.

Sedbergh Community Office:

A letter from Sedbergh Parish Council was received in connection with the sale of 72, Main Street, Sedbergh, by the Yorkshire Dales National Park. The communication requested support against the commercial sale of 72, Main Street which houses the Sedbergh Community Office and Tourist Information Centre. It was resolved that communication should be made with the Yorkshire Dales National Park supporting the present function of 72, Main Street, Sedbergh and to favourably consider its sale to the community.

13.

Car Park Finance Monitoring:

A report was received on the financial position of Dentdale Car Park as at 30 September 2011 concluding the second quarter of the financial year. The report was accepted and approved.

14.

Finance:

                    The following payments were authorised:

15.

Planning:

              15.1 Applications:

S/01/211A – Railway Line south of Dent Station – Application for full planning permission for erection of a 29m high GSM-R telecommunications tower and ancillary equipment – Support with a request that the tower is positioned in nearby trees to improve visual impact.

S/01/124B – Biggerside, Dent – Application for full planning permission for installation of pico-hydro scheme – Support with a request that the turbine house is painted green.

S/01/240 – Dockra Cottage, Cowgill – Application for full planning permission for erection of two storey gable extension and internal alterations – Support.

15.2 Decision:

S/01/22G – East Banks Farm, Dent – Application for full planning permission for erection of agricultural building over existing yard - Granted with conditions.

16.

16.1) Close of Meeting:

The meeting closed at 9.04pm.

16.2) Next Meeting:

Monday 05 December 2011, 7.30pm, Sedgwick Room.

Agenda Item

Present: Councillors Jock Cairns, Chris Evans, Jenny Pilgrim, Peter Knapton,  Ken McClurg, Ken Smith, Graham Dalton (leaving at 9.18pm).

District Councillor Evelyn Westwood.

The meeting opened at 7.30pm.

1.

Apologies:  Councillors Geoffrey Woof and Rita Corpe.

County & District Councillor Kevin Lancaster and District Councillor Ian McPherson.                                 

2.

Minutes:

Minutes of the meeting of 05 September 2011 were presented. An addition was made at minute 7.4 relating to a letter and payment sent to HMRC on 10 August 2011. It was reported that no reply had been received to this communication. The minutes were then signed as a true and accurate record.

3.

Policing Issues:

A report was received from Police Community Support Officer Karen Dakin.

3.1 Crime trends and patterns highlighted a number of metal and tool thefts in the County reminding parish residents to ensure valuable items are locked away and not left in vehicles.

3.2 Other incidents reported were:- theft of lead from the roof of Barbon Church and three incidents of missing sheep, possibly stolen, in the South Lakeland area.

3.3 Cumbria Police are currently compiling a major incident contact list of individuals and groups in local communities for the purpose of gaining appropriate   assistance as may be demanded by the nature of any given incident.  It was agreed that the Clerk would act as the contact for Dent.

3.4 A reminder that the Dent ‘police drop in’ session is held on the first Tuesday of each month at Dent Stores from noon until 1pm.

PCSO Karen Dakin was thanked for her attendance and left the meeting at 7.45pm.

4.

Declarations of Interest:

Jock Cairns declared a non-prejudicial interest in item 6, Superfast Broadband, as a Director of fibre GarDen.

5.

Public Forum:

It was reported at least two fire hydrants in Dent were in need of repair and maintenance. Both hydrants are believed to be in the Flintergill area. It was resolved that Cumbria Fire and Rescue Service be contacted to arrange examination and necessary maintenance to all fire hydrants in Dent.

6.

Superfast Broadband:

A report was received from Anne Fleck on the development of the fibre GarDen superfast broadband project. A history of the project to date was presented and a steering group had been formed. The Chair of both Dent and Garsdale Parish Councils

are complemented by a Team with specific skill sets on the steering group. Its objective is for next generation access to broadband in Dentdale and Garsdale which will support a range of uses determined by the user and be future proofed, 100% inclusive of all properties and under community control. fibre GarDen proposes to provide optic fibre to each property in both dales and a broadband service at an operational cost which matches that in commercially viable areas. fibre GarDen is at an advanced stage of completing its business model to support its application for funding.  This is in addition to Cumbria County Council’s project to improve broadband across the whole county, where three tenders are currently being considered and the successful bidder will be known on 15 December 2011.

Anne Fleck was thanked for her attendance and presentation, leaving the meeting at 8.23pm.

7.

Clerk’s report:

The Clerk’s report was presented and accepted. Further information was given on:-

7.1.1 Item 13. The flood defence control licence issued to the Parish Council expired on 30 September with work successfully completed on the removal of stone from Church Bridge. A total of nine parish residents registered with the Environment Agency Waste Operations Department to collect stone from the site. CCC Highways provided a JCB for three days to help with the operation.

7.1.2 Concern had since been raised on the change of river course due to the stone removal where water now travels the full river width. Members had been invited to visit the site and conduct an assessment with a view to report any increased health and safety risk due to the change in water activity.

7.1.3 It was resolved:-

a) Whilst the site was not considered a greater risk than many points along the river bank the change represented a low to medium risk where an appropriate warning sign should be erected.

b) CCC Highways and the Environment Agency should be contacted in order that a further formal risk assessment is conducted by an authorised risk assessment officer from one of these organisations. A report with its conclusion should be submitted to the Parish Council for any action required.

7.2 Item 19. The ‘keep clear’ road markings have not yet been placed in Dragon Croft. Victoria Upton, CCC Highways to be re-contacted for a date when this work will be undertaken.

7.3 Item 25. A donation of £25 had been made to setting up the library in Dent. The donor was Steve Robertson from Peterborough in recognition of the compassion and local community kindness he received following his wife’s cycle accident in Dent.

7.4 Item 27.Tony Beaty, CCC, has agreed to honour his commitment of 06 December 2010 to deliver 15 grit bins to Dentdale. The bins will be ordered this week for placement either late October or early November.   

7.5 Item 33. Confirmation has been received from Mike Jackson, Agent for the Blea Moor timber extraction that no timber haulage vehicles will enter Dentdale from the site. All vehicles will travel from site towards Ingleton.

Additional information since the publication of the Clerk’s report included:-

7.6 Land at Beech Hill and opposite the Sun Inn is currently subject to ownership enquiry with Debbie Ferguson, Cumbria County Council.

7.7 The ‘issues arising report’ from the external Auditor, BDO LLP, for the year ended 31 March 2011, was presented. It was agreed to formally accept and approve the report. No further action was required.

8.

Parking Restriction Consultation:

8.1 A draft consultation document relating to the proposed parking restriction zone in Dent was received from CCC Highways, for consideration and appropriate action. Concern was raised on the size of the parking restriction signs which had been superimposed on the village photographs . These were seen as being too large, and, therefore, detrimental to the conservation area.

8.2 It was agreed to:-

8.2.1 Make enquiries with Victoria Upton, CCC Highways, as to the possibility and legality of erecting smaller signs.

8.2.2 Consult with Michelle Clowes on the view of the YDNP to the proposed statutory signage.

8.2.3 Explore a non-statutory scheme and request Victoria Upton to provide examples of non-statutory signage.

9.

Dentdale bus services:

9.1 A report was given on the progress of the Dentdale bus services and to seek support for an application for funding from the Dales Integrated Transport Alliance (DITA).

9.2 There have been two meetings regarding the Sedbergh Transport Hub. At the first meeting the Dent Saturday bus was made a priority by DITA which the organization was keen to progress.

9.3 A steering group has been formed for the development of the Sedbergh Transport Hub which is currently looking at three bus services together with other forms of community transport initiatives.

9.4 The Parish Council has already written to DITA giving its support to its transport initiative.

9.5 It was also noted that a local Liberal Democrat news publication incorrectly claimed to have saved the Saturday bus.

9.6 It was resolved that:-

9.6.1 The Parish Council supported the funding request being made to DITA for the development of bus services between Dentdale and Sedbergh and Kendal.

9.6.2 Up to £170 be allocated by the Parish Council for the production of a winter promotional leaflet in respect of the Saturday bus service.

9.6.3 A letter of complaint be sent to Tim Farron MP for incorrect claims made by the Liberal Democrats regarding the Saturday Bus. Additionally, to highlight the independent work being undertaken in Dentdale to save the library service which has no political influence.  

10.

Dent Conservation Area:

A report was received on a meeting held with the YDNP, on 30 September 2011, to decide whether or not any action was necessary in relation to the Dent Conservation Area. The following suggestions were noted:-

a)     There will be a National Park home owner’s event. This will involve historic houses in Dentdale and how to look after them.

b)     There should be a ‘bluetooth’ point in Dentdale Car Park provided by YDNPA, so that visitors could ‘download’ details of walks in the area.

c)     YDNP should discuss ways of improving the appearance of Dentdale Car Park by moving some of the signage, with John Hyde, Car Park Administrator.

d)     Signage throughout the conservation area could be improved. YDNP will communicate with CCC Highways.  

e)     Nature conservation in Dentdale should be encouraged with tree planting and assisted with funding from YDNP.

Gabby Rose representing the YDNP to take the suggestions for consideration and action by YDNP.

11.

Parliamentary Constituencies Review:

On 13 September 2011 the Boundary Commission for England had published its initial proposals for new Parliamentary constituencies in England. The consultation period on its proposals will end on 05 December 2011. It is proposed to considerably enlarge the constituency in which the Parish is placed. Consideration was made by members for a response to the proposals where it was highlighted that allocating constituency boundaries on the number of electors, rather than regional size, is unfair on rural areas. Additionally, Dentdale sits on the extremity of the present constituency and any increased size will further geographically challenge its position. It was resolved that a written response should be made opposing the proposals for the reasons as described.

12.

Chair and Member Announcements:

None

13.

Local Area Partnership:

13.1 The minutes of the meeting of 07 September were received.

13.2 A presentation had been given by Keith Masser, CCC Highways. The emphasis was on communities putting together their own schemes of work where Highways would make an assessment against Better Highways criteria. Once this had been completed the LAP could then determine priority actions. It was agreed that Dent’s priorities included the maintenance of drains and culverts.  Jenny Draper is the contact point for the LAP to co-ordinate work submissions.

13.3 £14,500 is available for project funding. Funding proposals would be considered through completion of a proposal form and an electronic version will be sent to all LAP members.

14.

Playing Field Committee:

14.1 The minutes of the meeting of 08 September 2011 were received.

14.2 It was reported that the new drainage had proved effective; however, some incursion was apparent on 06 September. A further site inspection will take place to determine whether further investment in drainage pipes should be recommended.

14.3 Following Dentdale Show the field had been left in good repair.

14.4 Whernside Fell Race will take place on Saturday 24 October 2011 following agreement to hire the field again this year.

14.5 The gate leading to John Dixon’s land is in need of replacement and a price for the work is being obtained.

14.6 The next meeting will be held on Thursday 13 October 2011.

15.

Finance:

                   The following payments were authorised:

16.

Planning:

16.1 A report was received from the Planning Group on proposals to develop understanding and communication between the YDNP and the Parish Council. Three proposals had already been accepted at the last Parish Council meeting on 05 September 2011, leaving three others for consideration:-

a) Occasional attendance at PC meetings. The Group was in favour of inviting YDNP on an ad hoc basis, for example when there is new or amended legislation, hot planning issues or dissatisfaction with a decision. The meeting could be at the request of either the Parish Council or YDNP.

b) Involvement of the Parish Council in enforcement cases. There was no desire to be further involved with enforcement issues other than rightfully reporting issues of concern to YDNPA.

c) Parish Council Forum meetings. Not required as occasional attendance at Parish Council meetings had already been supported.

16.2 The Group further proposed:

i  ) YDNP should send reasons for the rejection of planning applications to be debated where appropriate.

ii ) YDNP should forward information regarding enforcement issues.

iii) Clarification regarding B16 decisions is required as confusion still exists with regard to its interpretation.

16.3 It was resolved to support the Planning Group’s recommendations and Jenny Pilgrim would communicate them to YDNP.

16.4 Applications:

S/01/58T/LB – Dentdale Memorial Hall – Application for listed building consent for replacement of two metal windows - Support.

S/01/68B/LB – Siege Ghyll, Main Street, Dent – Application for listed building consent for replacement of softwood single glazed windows to hardwood double glazed windows to the rear elevation – Support.

16.5 Decisions:

S/01/17D – Mill Cottage, Gawthrop – Application for full planning permission to rebuild collapsed stone garden store. Granted with conditions.

S/01/236 – Land at Barth Bridge – Application (retrospective) for construction of new field track – Granted with conditions.

17.

17.1) Close of Meeting:

The meeting closed at 9.56pm.

17.2) Next Meeting:

Monday 07 November 2011, 7.30pm, Sedgwick Room.

Agenda Item

Present: Councillors Jock Cairns, Chris Evans, Jenny Pilgrim, Peter Knapton,  Ken McClurg, Geoff Woof, Ken Smith, Rita Corpe, Graham Dalton.

County & District Councillor Kevin Lancaster, District Councillor Ian McPherson.

The meeting opened at 7.31pm.

1.

Apologies:  District Councillor Evelyn Westwood.                                 

2.

Minutes:

Minutes of the meeting of 01 August 2011 were presented and signed as a true and accurate record.

3.

Yorkshire Dales National Park:

3.1 Michelle Clowes, Principal Planning Officer, from the Yorkshire Dales National Park Authority (YDNPA) together with Paul Wilkinson the local Ranger were welcomed to the meeting to outline recent changes at the YDNPA and its relationship with the Parish.

3.2 YDNPA business is now divided into three separate Directorates:-

a) Building Conservation, b) Development Management, and, c) Land Management. All planning issues are the responsibility of the Development Management Directorate.

3.3 The Planning business is divided into two Teams, one for the North, and, one for the South of the National Park. Dent Parish is covered by the North Team with Michelle Clowes as the Principal Planning Officer, supported by two senior planning officers, an enforcement officer and one planning assistant.

3.4 The aim of the North Planning Team is to have an open and transparent relationship with the Parish.

3.5 Six options were submitted for consideration to help improve communication and working practices with the Parish:-

i)   Occasional attendance at Dent Parish Council meetings,

ii)  Better communication of decisions by forwarding to the Council copies of officers reports,

iii) Regular updates in respect of ongoing cases,

iv) Use of briefing notes in the form of a newsletter,

v)  Involvement of the Parish Council in enforcement cases, and,

vi) A Parish Council Forum perhaps twice annually.

The Parish Council expressed its support for options (ii), (iii), (iv) and it was agreed that the Parish Council’s Planning Group would examine the suitability of options (i), (v) & (vi) and report back to the next meeting.

3.6 Planning policy was given in respect of:-

i)   Double glazing in listed buildings under policy PPS5 – Planning for the Historic Environment & its practical guide,

ii) Policy B16 which is a historic environment policy to enable the conservation of property for the public benefit, and,

iii) Renewable energy.

3.7 Paul Wilkinson, gave an update of how his work with the Parish has developed under new YDNP structural changes.

3.8 Michelle Clowes and Paul Wilkinson were thanked for their attendance and both left the meeting at 8.35pm. 

4.

Declarations of Interest:

None.

5.

Clerk’s Report:

The Clerk’s Report was presented and accepted. Further information was given on:-

5.1) Item 6. The complaint of poor visibility on the Dent to Sedbergh Road opposite Gate Manor due to tree foliage was being progressed by the land agent responsible and a quotation is awaited from Charlsworth of Middleton prior to work being undertaken for the removal of tree branches.  

5.2) Item 8. The contents of a letter from UPM Tilhill (agent for the Cowgill plantation tree extraction) confirmed knowledge of the anticipated tree felling at Hobson’s Farm and potential traffic conflict in Dentdale. UPM Tilhill will communicate again when details are known of the arrangements at Hobson’s Farm, however, they were unable to meet the Parish Council’s earlier request to co-ordinate haulage times to avoid conflict with traffic from Dent station.  

5.3) Item 29. Victoria Upton (nee Lepper), CCC Highways, has been contacted for a date when the ‘keep clear’ markings will be placed at Dragon Croft. Victoria Upton is progressing enquiries and will provide a date as soon as possible.    

5.4) Item 32. SLDC’s change in arrangements for the collection of bulky items from households in the Parish will be undertaken by The Oaklea Trust as from 19 September 2011.

Matters arising since publication of the Clerk’s report included:-

5.5) Millthrop Bridge, Sedbergh, will be closed from 6pm on Monday 12 September until 6am on Tuesday 13 September 2011. This represents a change of scheduling from 03 September.

5.6) The Dent to Sedbergh road which is currently undergoing surfacing works may require partial or full road closure on 29 and 30 September 2011. Diversion routes will operate if a full closure is required on either day.

5.7) Jackie Foot had requested clarification whether or not the Parish Council’s insurance policy, relating to the cover of volunteers, would also include volunteers of other groups linked to the Parish Council which were represented by a Councillor. An enquiry with AON and examination of the insurance policy limits insurance cover to Parish Council employees and volunteers specifically under the direction and control of the Parish Council.  

5.8) The next meeting of the Sedbergh & Kirkby Lonsdale LAP will be on Wednesday 07 September at Mansergh Village Hall.

5.9) The next meeting of Sedbergh & District Chamber of Trade will be at 7pm on Monday 19 September 2011, at Sedbergh library.

6.

Public Forum:

Information from the floor:-

A complaint was received about the lack of maintenance to land opposite Dent Stores. The land is covered with weeds which detract from an area of natural beauty. The owner of the land is believed to be South Lakeland District Council together with Cumbria County Council. It was resolved to contact South Lakeland District Council to investigate whether or not the authorities concerned would be willing to transfer ownership of the land to the Parish Council.

7.

Chair and Member Announcements:

7.1) Rita Corpe confirmed that an open meeting will be held on the future of Library Services in Dentdale and to discuss plans for Cumbria County Council to set up a twice weekly Library in the Reading Room, Dent. The meeting will be held on Wednesday 07 September 2011 in the Sedgwick Room commencing at 7.30pm where Bruce Bennison, County Manager for Cumbria Library Services, will be in attendance.

7.2) Peter Knapton wished to publicly thank the Dentdale Show Committee for producing an excellent weekend and all those who volunteered their help to ensure its success. Additionally, thanks were also expressed to those involved with the Dent Gala which also proved a successful day. It was resolved to express written appreciation and thanks to both Committees.

7.3) Rita Corpe reported that the street light at East View was not working. It was resolved that repair should be undertaken.

7.4) Graham Dalton enquired if a reply had been received from HMRC in respect of the letter and PAYE penalty payment sent to HMRC on 10 August 2011, following the appeal tribunal at Leeds. It was reported that no reply had been received.

8.

Winter Gritting:

8.1) It was reported that Keith Masser, CCC Highways had been contacted for the issue of a winter gritting plan for Dentdale to include when and where grit will be placed. Confirmation has also been requested that grit will be delivered to Dent Car Park as this proved very successful last year. Previous difficulties at Gawthrop and the back road from Dent to Ewegales were emphasized for specific inclusion in the plan. Reply is awaited. 

8.2) The recently damaged grit bin at Condor Farm has been removed, however, this has not been replaced. It was agreed that a replacement request should be made to CCC Highways.

9.

Saturday Bus:

9.1) A report was received concerning the latest position with the Saturday Bus.

A meeting of the Sedbergh and District Transport Group had been held on Monday 05 September 2011 where a presentation was given by Colin Speakman and Helen Flynn, on behalf of the Dales Integrated Transport Alliance (DITA).

9.2) DITA’s aim is to specify, secure & promote an agreed integrated network of public and passenger services in the Yorkshire Dales National Park and the main towns on which they are economically & socially dependent. These towns would become ‘Transport Hubs’.

9.3) DITA have been successful in securing £1.1 million funding over four years to develop and support their aim.

9.4) Sedbergh & District Transport Group has formed a steering group to work directly with DITA on the development of a Sedbergh transport hub, however, DITA are willing to work directly with Dent Parish Council (independently of the steering group) to develop a proposal for support of the 564A Saturday Bus.

9.5) It was agreed to support the DITA project.

10.

Extraction of stone River Dee:

10.1) A report on the latest position with regard to the extraction of stone from the River Dee at Church Bridge and the situation upstream from Barth Bridge was presented. A licence issued to the Parish Council has been successfully obtained from the Environment Agency for the extraction of stone from Church Bridge during the month of September. Removal of stone will be conditional on individual registration of those wishing to extract stone and an opportunity to register will be provided at the Reading Room, Dent on Thursday 15 September 2011. It was formally agreed to support the issue of the licence and activate its use.

10.2) CCC Highways had agreed to take responsibility for the removal of a tree and debris from the arch on the village side of the river and this has now been done.

CCC Highways will provide a JCB to assist removal of stone at Church Bridge between 26 and 30 September together with submitting a plan of work for the next financial year to provide a stone armour flood defence to protect the main arch of the bridge.

10.3) Keith Masser, CCC Highways has been notified in writing by the Clerk on the present health and safety risk upstream from Barth Bridge in the area of the fatal road traffic collision in November 2008. The build-up of stone at this point is considerable causing the river to undermine the road at flood lane risking collapse, additionally, there is no protection from the road into the river resulting in the concern and risk to life & property. No reply has been received from CCC Highways to date.

11.

External Audit:

An amendment to the Parish Council’s accounting statement in respect of asset valuation had been proposed by BDO, the external auditor. This related to the inclusion of assets for the financial year ending 31 March 2010. No additional costs were attached to this proposal. It was resolved that the amendment should be approved.

12.

Car Park Finance Monitoring:

A report was received on the financial position of the Car Park between 01 April and 31 August 2011. The financial statement was accepted and approved.

13.

Finance:

                   Payments for authorisation:

14.

Planning:

a)    Applications

S/01/22G – East Banks Farm, Dent – Application for full planning permission for erection of agricultural building over existing yard – Support. 

b) Decisions

S/01/17D – Mill Cottage, Gawthrop – Application for full planning permission to rebuild collapsed stone garden store – approved with conditions.

S/01/239 – Damside, Gawthrop – Application for full planning permission for erection of garden store- approved with conditions. 

15.

15.1) Close of Meeting:

The meeting closed at 9.50pm.

15.2) Next Meeting:

Monday 03 October 2011, 7.30pm, Sedgwick Room.

Agenda Item

Present: Councillors Jock Cairns, Chris Evans, Peter Knapton, Ken McClurg,

Ken Smith, Geoff Woof, Rita Corpe, Graham Dalton (arrived at 7.48pm),           District Councillor Evelyn Westwood.

The meeting opened at 7.38pm.

1.

Apologies:  Councillor Jenny Pilgrim, District Councillor Ian McPherson.                                 

2.

Minutes:

Minutes of the meeting of 04 July 2011 were presented and signed as a true and accurate record.

3.

Street Parking:

3.1 Victoria Lepper from Cumbria County Council Highways was welcomed to the meeting following an earlier site visit in Dent concerning street parking restriction proposals in the village. Three areas of parking concern have been identified, namely:- 1) Dragon Croft, 2) Flintergill, and, 3) Main Street between Bank House to its junction with Flintergill and the cobbled surface area from Seed Gill to the George & Dragon public house.  

It was resolved:-

3.2(i) The section of road at Dragon Croft between its junction with Flintergill and the first parking bay should be marked as a ‘Keep Clear’ area.

3.2(ii) Flintergill should be the subject of further enquiries prior to a decision being taken whether or not any form of parking restriction is appropriate.

3.2(iii) Main Street between Bank House to its junction with Flintergill together with the cobbled surface area from Seed Gill to the George & Dragon public house should be subject of a consultation exercise with residents of Dentdale for a proposed Restricted Parking Zone.

3.3 Victoria Lepper confirmed that funding would be available for the public consultation work but not necessarily to carry out the work which would be subject to budget commitments. The initial consultation process, which would cover the whole dale and not just Dent, would commence in the second or third week in September allowing 21 days for public response and the Parish Council offered to help with distribution.

Victoria Lepper was thanked for her attendance and left the meeting at 7.58pm.   

4.

Declarations of Interest:

None.

5.

Clerk’s Report:

The Clerk’s Report was presented and accepted. Further information was given on:-

5.1) Item 15. The Playing Field goalposts have been correctly transferred from the ‘play equipment’ to the ‘sports equipment’ section of the Council’s insurance policy. As a result there is now no current requirement from the Insurer for annual inspection of the goalposts.

5.2) Item 24. Members were asked for nominations for the vacant 2^nd representative post to CCC South Lakeland Local Committee as requested from Cumbria Association of Local Councils. No nominations were made.

5.3) Item 29. CCC Highways will undertake significant repairs to the C5101, Sedbergh to Dent road prior to 30 September 2011. Diversion routes will be in operation at short notice to allow the work to be completed. It was resolved that the Council should publicly advertise this information within the parish.   

5.4) Item 35. A meeting would take place on 03 August 2011 at Church Bridge, Dent, with a view to improving flood water problems in the River Dee. Representatives from the Parish Council, Environment Agency, CCC Highways and the YDNP have been requested to attend.

Matters arising since publication of the Clerk’s report included:-

5.5) The receipt of a ‘supporting community transport’ recommendations document issued by CCC Integrated Transport Team. Paragraph 10.3 of the document concerned the provision of Community Transport Notice Boards to the first 15 parishes making application. Dent Parish Council was the first to respond and will be issued with one of the notice boards.

5.6) Contact has been made with Jeff Tweddle, the Neighbourhood Development Officer for the area concerning a grant of £2,000 towards the cost of supporting the Dent to Sedbergh Saturday Bus. As requested, details of this project provided by the parish council have been forwarded to the Neighbourhood Development Office, prior to issue of the funding.

6.

Public Forum:

Information from the floor:-

6.1) The road grit bin located between Lion Equipment and Conder Farm has been moved and is obstructing the highway. It was resolved to contact Cumbria Highways for the bin to be re-sited in its original position.

6.2) Clarification of grit bin provision in Dentdale was requested.  It was resolved for the issue to be discussed outside the meeting for appropriate action to be taken to ensure the parish has adequate provision.

6.3) The cobbled road surface in the village has a number of cobbles which are loose, particularly at Main Street junction with Vicarage Lane and outside the George & Dragon public house. This had previously been reported but no action has been taken. It was resolved to again contact CCC Highways and request repairs to be undertaken.

7.

Chair and Member Announcements:

7.1) It was reported that YDNPA planning committee at its next meeting will consider the enforcement notice for removal of ‘yurt’ on land at Barth Bridge.

7.2) Dentdale Show will have a Parish Plan stand this year together with the Yorkshire Dales National Park, Dent Initiative being represented.

7.3) The Dent Initiative with the Yorkshire Dales National Park has planned a cycle event for May 2012. The exact date has not yet been decided but will target families for the event.

8.

Playing Field Committee:-

8.1) The minutes of the meeting held on 14 July 2011 were received.

8.2)  A meeting has yet to be arranged to discuss action concerning siting of the pavilion. Once this has been achieved a report will be submitted to the Playing Field Committee for scrutiny.

8.3) It has been agreed that a request to Sports England for funding will be made with the football club after the field and pavilion review has taken place.

9.

Dentdale Community Website:-

9.1) Two papers were received. Firstly, a proposal to support a Dentdale Community Website Group and to nominate a Parish Council representative. Secondly, an overview paper explaining the background to this item and further developments which had taken place since the publication of the meeting agenda.

9.2) The second paper explained the background to the proposal for a Dentdale Community Website. On 21 June 2011, Neville Allen had notified his intention to retire from running Dentdale.com within the next few months. Subsequently a notice had appeared on the front page of Dentdale.com announcing his possible retirement and requests for comments about the website. On Friday 29 July 2011 a further announcement was posted on Dentdale.com stating that Neville Allen had decided to postpone his retirement and continue to run the website for the time being.

9.3) It was agreed to defer the Dentdale Community Website item in view of Dentdale.com continuing to operate.

9.4) There was general support for a community-controlled website in the future.

10.

Library:-

10.1) A paper was received from Rita Corpe on the future of the Library service in Dentdale. As a result of a meeting with Bruce Bennison from the Cumbria Library Service on 29 July 2011, two systems of operation were highlighted:-

i)  A regular book drop which requires no technological support, and,

ii) A ‘Library Link’ service using a telephone line and computer capable of reading library membership cards together with the bar-code in each book. There was also the option of a second telephone line linked to the library for accessing the list of stock available.

If the second option was chosen the library would provide between £1,000 and £1,200 to cover expenses. Additional finance would be available for set-up costs.

10.2) Both previously proposed venues, the Reading Room and the Chapel School Room were visited for suitability purposes. It was considered by Bruce Bennison that the Reading Room would be the most appropriate site as it was historically built as a reading room and central to the village. It could be opened flexibly and more often as the use of the facility developed. Should the ‘Library Link’ option be selected the venue was considered as having better security than the Chapel School Room due to the close proximity of occupied accommodation.

10.3) The café at Dentdale Stores was suggested as an additional site to be considered for the Library facility. It was resolved that Rita Corpe would visit the site on Tuesday 04 August 2011 to assess suitability

10.4) It was resolved that a public meeting should be held at Dentdale Memorial Hall in September for all residents of the parish to receive further information  and raise any questions on the proposed service.

11.

Budget Monitoring:-

A report was received and accepted on the financial position of the Council for the first quarter of the financial year 2011/2012.

12.

Finance:                

                   Payments for authorisation:

13.

Planning:

a)     Applications

S/01/39B – Hobsons Farm, Dent – creation of temporary track for timber extraction – amended / clarification plans – Support.

S/01/223C/LB – Kelda (formerly Sedgwick Cottage), Dent – listed building consent for new painted timber sliding sash windows – Support.

b) Decisions

S/01/238 – Coombe Scar, Laning, Dent – single storey extension – approved with conditions.

S/01/162B/LB – Gate Manor, Dent – dismantle and re-build garden wall – approved with conditions.

14.

14.1) Close of Meeting:

The meeting closed at 9.03pm.

14.2) Next Meeting:

Monday 05 September 2011, 7.30pm, Sedgwick Room.

Agenda Item

Present: Councillors Jock Cairns, Chris Evans, Graham Dalton, Peter Knapton, Ken McClurg, Jenny Pilgrim, Ken Smith, County & District Councillor Kevin Lancaster, District Councillor Evelyn Westwood.

The meeting opened at 7.30pm.
 

1.

Apologies:  Councillors Geoff Woof and Rita Corpe.                                 

2.

Minutes: Minutes of the meeting of 06 June 2011 were presented and accepted with one amendment at Agenda item 3. They were then signed as a true and accurate record.
 

3.

Policing Issues:

PCSO Rachel Thomas presented an overview of current policing issues, including:-

i) The current police priority :- anti- social behavior at the Peoples Hall, Sedbergh.

ii) A number of reports have been received of the theft of metal in South Lakeland.

iii) A quad-bike and landrover have been recently stolen in the area and residents are advised not to leave vehicles and property insecure.

iv) The Dent Police ‘drop-in’ session has now been changed by popular demand to Tuesday between Noon and 1pm at the usual venue, Dent Stores.

The Chair thanked PCSO Thomas for the excellent service of the police during the recent Music and Beer Festival.
 

4.

Declarations of Interest:

None.
 

5.

Clerk’s Report:

The Clerk’s Report was presented and accepted.  Further information was given on:-

5.1) The movement of timber from Cowgill plantation. The road section from the plantation to Cowgill Head has been examined for extra ordinary damage as a result of timber being transported by large vehicles from the plantation. One left hand corner had some erosion to its nearside accompanied by skid marks consistent with a heavy goods vehicle. Information was also received on the forward plan for removal of timber from the plantation:- 2011 – 550 loads, 2012 – 250 loads, 2014/15 – 400 loads, 2016/17 – 400 loads.

It was resolved that a letter should be sent to the agent for the site (Till Hill) making them aware of the potential conflict with a further forestry extraction at Hobsons Farm, Cowgill (subject to planning approval) which would involve heavy goods vehicles from two timber extraction sites using the Dales route. Additionally, to respect the rail timetable for the arrival of trains at Dent Station and the extra traffic this brings to the immediate area. CCC, YDNPA, Forestry Commission and the site owners to also be made aware of the potential volume of traffic using the Dales road section due to work consecutively operating from two plantations.

5.2) Cumbria Police have requested feedback from Parish Councils about the level of service received by the police during the last year. It was decided to make no reply.

5.3) Notification has been received of the Devils Own Rally due to take place on 13/14 August which will pass through Dentdale. It was decided that a map of the route should be requested from the organiser and published locally for information of the community. 

5.4) A legal agreement had been received from CCC Highways for the movement of a parish bench from its current position near Moser Hill to Peggleside adjacent the ‘Welcome to Dentdale’ signs. The legal agreement was duly signed by the Chair and Clerk. 
 

6.

Public Forum:

Information from the floor:-

6.1) The river at Church Bridge and prior to Barth Bridge has an excessive build-up of stone on  the river bed which has seriously narrowed and changed the river course causing excessive flooding and undue pressure on the village side of Church Bridge. It was decided that Jenny Pilgrim and the Clerk should liaise on this matter with a view to alerting both the Environment Agency and CCC Highways of the potential dangers involved, additionally, asking them to deal with the blockage of the southern arch of the bridge.

6.2) CCC Highways intend to undertake re-surfacing work between Barth Bridge and Dent. This work may be started at short notice.  The Council welcomed the repairs, however, it had received no notification of the planned work which would have been helpful in order to inform the community.

7.

Chair and Member Announcements:

Peter Knapton wished to publicly thank the Music & Beer Festival for producing an excellent weekend and for the tremendous effort of both the Committee and the community to ensure its success. It was resolved to express written thanks to the Music and Beer Festival Committee.
 

8.

Local Area Partnership:

8.1) The minutes of the LAP meeting held on the 15 June 2011 were received. The next meeting will be held on Wednesday 07 September 2011 at Mansergh or Garsdale Village Hall (TBA).

8.2) South Lakeland District Council has made £12,000 available to the LAP for the funding of projects.

8.3) When the new Health Centre opens in Sedbergh in January 2012 the LAP will look at the provision of transport for patients from the east to the west of the town.
 

9.

Playing Field Committee:

9.1) The minutes of the meeting of Thursday 09 June 2011 were received.

9.2) A group designated by the Playing Field Committee will meet to look at short term and longer term proposals for the pavilion and field.

9.3) Enquiries are continuing for a risk assessment of the Playing Field goalposts to be completed prior to the start of the new football season.

9.4) A draft Council position statement concerning Dent Playing Field was received. The document was accepted with two amendments.
 

10.

Parish Plan Committee:

10.1) It was decided that Michelle Clowes from the YDNP should be invited to attend a forthcoming Parish Council meeting to receive an overview of the YDNP’s future vision of the Dent Community Initiative.

10.2) It was reported that Tim Farron MP and Northern Rail had been contacted with regard to the new early morning train from Carlisle concerning the omission of a stop at Dent Station.

11.

Dentdale Websites:

11.1) Information was received that Neville Allen has given notice to retire from operating Dentdale.com. This would effectively leave the Parish Council without a web presence. A group consisting of Matt Clayton, Neville Allen, Melvin Dickinson and Jock Cairns are currently discussing the development of Dentdale websites as Dentdale.com will no longer be available. Setting up a single community website with a link to others or a stand-alone Parish Council site are two options.

It was accepted that setting up a community owned and controlled website would have a financial impact as currently Dentdale.com is a complementary service.

11.2) YDNP would be willing to grant £1250 towards the funding of a new website.

11.3) It was resolved that the council would support:- i) The purchase of a domain name, and, ii) Financial assistance in continuing its own web presence but how this would be achieved should be subject of further discussion.
 

12.

Library:

12.1) A paper prepared by Rita Corpe was received concerning the future of the library service in Dentdale, as a result of the ongoing CCC library review. Two potential venues for a Parish based library, the Methodist Chapel School Room and Reading Room in Dent have been researched. The committees of both venues were enthusiastic as to the respective buildings being used for this purpose. The CCC consultation period will end in the Autumn when detail of the Dent proposal and associated costs can be considered by the County Council.

12.2) The Council wished to thank Rita for her work towards ensuring Dentdale maintains and potentially improves its library service in the future.
 

13.

HMRC:

The Council has requested a delay to the HMRC PAYE tribunal hearing due to Graham Dalton being unable to present the Council’s case on 11 July 2011. A new date has yet to be announced.
 

14.

Budget Monitoring:

A statement of the Council’s financial position for the first quarter (Q1) of the year was received and accepted. A further submission would be made at the next meeting displaying a pro rata position for Q1. 
 

15.

Internal Audit Report:

15.1) The 2010/2011 internal audit report was received and accepted.

The following points were noted:-

15.2)i) Progress against the budget should be regularly monitored,

ii) In the absence of a Parish Clerk there should be proper segregation of duties, and,

iii) Annual inspection of the playing field goalposts should be undertaken.
 

16.

Street Parking:

Part 1 of the parking restriction arrangements in Dent has been fulfilled by the erection of signs around the Green. Part 2 concerning the painting of parking restriction road markings has yet to be undertaken. It was resolved to invite Victoria Lepper (SLDC) to a site meeting and subsequent attendance at the next Council meeting on 01 August 2011 to discuss the Council’s proposals for Part 2.
 

17.

Finance:

                Payments made since 06 June 2011:-                

                   The following payments were approved:

*The payment of £1000 to Dent Walking Festival & Discover Dentdale was funded by YDNPA as part of the Dent Community Initiative, and not by Dent Parish Council.

18.

Planning:

a)    Applications

S/001/239 – Damside, Gawthrop – erection of a garden store - Support.

b) Decisions

S/01/237A/LB – Blandsgill, Dent – renovation work. Approved with conditions.
 

19.

19.1) Close of Meeting:

The public meeting closed at 9.40pm.

19.2) Next Meeting:

Monday 01 August 2011, 7.30pm, Sedgwick Room.

Agenda

Item

1.

Present:  J. Cairns, P. Knapton, J. Pilgrim, C. Evans, G. Dalton, K. Smith, R. Corpe, G. Woof

Attending:  K. Lancaster, Cumbria C.C.

2.

Minutes:  of meeting of 9^th May, 2011, approved and signed.
 

3.

Declarations of Interest:  J.C. & J.P. as friend of Applicants re Hobson Farm and P. Knapton, likewise Coombe Scar, Laning.
 

4.

Clerk’s Report: 

(i)      Northern Rail Service – early morning trains departing 6.00 a.m. Carlisle and Leeds, not stopping at Dent.  May do so in winter time table.  Parish Plan committee to consider.

(ii)      Field in Trust – Playing Field Committee is aware of grants, but capital only, not maintenance.

(iii)  Lighting – lamp on East view operates erratically.
 

5.

Public Forum:

(i)     Request for stretch of road between Barth Bridge and Hollow Lane to be repaired.

6.

Chair and Member Announcements:

(i)     G.D. reported that Settlebeck School awarded ‘Outstanding’  Category in the Ofsted Report issued May 2011.  Letter of congratulation to be sent.
 

7. 

Playing Field Committee – no meeting.

8.

Planning:-  5/01/39B.  Hobsons Farm  -  creation of temporary access track for timber extraction and re-stocking.  Representations made to the council by applicant and one neighbour.

After discussions resolved to support the applications subject to completion and reinstatement within 12 months from the starting of extraction.

S/01/162B/LB.  Gate Manor  -  listed building consent to dismantle and rebuild garden wall on west – supported.

S/01/237A/LB.  Blandsgill, Dent  -  Listed building refurbishment, service track way and turning area  -  supported.

S/01/238.  Single storey rear extension – supported.

G.D. took no part in Item 8.

Forestry extraction -  affects east end of dale.  Transporting vehicles cause damage to walls and roads.  Station to Lea Yeat hill considered very unsuitable for forestry loads.  Loaded wood lorry coming down is hazard for vehicle travelling up.  Can times of trains be avoided?  Also, weight and size of them is considered to cause edges of carriageway to break and narrows roadway.  Resolved concern about road damage by this traffic to be communicated to K. Masser, highways engineer.
 

10.

Library Review  -  County is proposing to withdraw mobile service, where use is declining and expensive to operate.  Possible development is self operating supply of books to villages without the county financing buildings or vehicles.  Order of 500 books supplied, but does county provide shelving/stacks?

Resolved to consider possibility of Reading Room providing venue.  R.C. will follow up.
 

11.

Cycle Race  -  Disappointing that participants had deposited large quantity of litter around Newby Head as an offer to work with organisers to minimise drop had been made by J. Sibley.  P. Wilkinson, YDNP ranger to be told of consequence of the event.
 

12.

HMRC Tribunal  -  Schedule of Events provided by clerk.  T. Farron, M.P. could be contacted if appeal unsuccessful.  Return to 5/4/2011 has been submitted.
 

13.

Vice-Chair  -  J. Pilgrim do 3 months – slot in alphabetical order.
 

14.

Committees and Working Groups

Playing Field – J.P. and C.E.

Parish Planning – J.C. and P.K.

Planning – P.K., C.E. and J.P.

Highway Steward – G.W.

Grammar School – G.D., G.W. and C.E. parish councillors plus Heather Frazer and 1 vacant.

Community Office – G.D. and K.S.

Others as existing.
 

15.

Payments:

Following authorised:-

Express Cleaning & Hygiene Supplies                    £43.32

Sally Bansor (relief cleaning)                                  £48.00

John Hyde (bedding plants)                                    £ 8.02

Margaret Taylor (repairs to car park fencing)          £60.00

Margaret Taylor (aluminium plates on tourist

road signs                                                           £320.02.

Signed  ..........................................
 

Agenda Item

Present: Councillors  Ken Smith, Chris Evans, Jock Cairns, Ken McClurg, Graham Dalton, Geoff Woof.

County & District Councillor Kevin Lancaster.

The meeting opened at 7.30pm.
 

1

Election of the Chair: Jock Cairns was re-elected as Chair for the Council year 2011/2012.

2

Declaration of Acceptance of Office: The Declaration of Acceptance of Office was signed by the re-elected Chair.

3

Apologies: Councillors  Peter Knapton & Jenny Pilgrim.

District Councillor Evelyn Westwood.

4

Minutes: The minutes of the meeting of 04 April 2011 were signed as a true and accurate record.

5

Declarations of Interest: None

6

Election of Vice Chair for the council year 2011/2012:

No nominations were made.  It was agreed to rotate the role for 3 month periods in  alphabetical name order – Chris Evans, Graham Dalton and Ken Smith. It was agreed that a fourth nomination should be offered to either of the absent members at the next meeting.

7

Membership of the Council: Members considered the co-option of Rita Corpe  as a member of the Council. It was resolved that she should be co-opted as a member as from the next meeting on 06 June 2011.
 

8.

Appointments: It was agreed that appointments to Committees & Working Groups, Liaison Councillors and Representatives of other bodies, should be deferred until the next meeting.  
 

9.

Chair and Member Announcements:

Graham Dalton made the following announcements:-

9.1) Information had been received that there will be an early morning train introduced for a trial period of 6 months from Carlisle to Leeds. The service would not currently stop at Dent, however, a suggestion was made that Northern Rail should be approached and requested to consider allowing the train to stop at Dent.

9.2) The Yorkshire Dales National Park Authority will shortly decide on the future of the Community Office in Sedbergh.

9.3) Notice was given that the next LAP meeting would be held on 15 June 2011, at Dent.
 

10.

Public Forum:

Information from the floor included:-

10.1) The weekly Dent news column in the Westmorland Gazette will in future be written by Laura Mottershead who can be contacted on 015396 25185 or by e-mail at Laurabm@sky.com .

10.2) Confirmation was received that the re-cycling facility at Dent Car Park can now take cardboard waste.
 

11.

Clerk’s Report:

The Clerk’s report was presented and accepted. Further information was given on:-

11.1) A complaint of flooding between Banklands and High Croft has been resolved by Stephen Gardner clearing the culvert and underground drain of tree branches. It was agreed to forward a letter of thanks to Stephen Gardner for his action.

11.2) A complaint of road damage between Birk Rigg and Littletown House has been investigated resulting in CCC Highways being alerted to undertake repairs.

Additional items since publication of the Clerk’s report included:-

11.3) The street lighting upgrade in Dent has been completed. The contractor has confirmed that all Parish Council street lights which are connected to the electrical supply at adjacent houses are independent of domestic supplies and their respective meters. Therefore, the lights have no monetary impact on the owners of the properties concerned.

11.4) A Big Society Rural Action event is to be held on Saturday 18 June 2011 at the Rheged Centre, Penrith.

11.5) Fields in Trust in partnership with Sport England is to host a series of workshops to provide information on playing fields and the possibility of playing field funding.

11.6) David Pitt has asked for the support of the Parish Council in a new waymarking route for the Pennine Journey. He is currently in discussion with the YDNP regarding the route. It was agreed that this matter should be passed to the Parish Plan Committee with the Council’s support in principle.

12.

Playing Field Committee:

12.1) The minutes of the meeting of Thursday 14 April 2011 were received. There will be no meeting in June.

12.2) Concern was expressed about the elevation of the pavilion for the extension to be built and the possible damage this may cause to the structure. This issue is currently being examined. It was agreed that there should be a written proposal before any work is started and the Playing Field Committee should produce a clear submission of recommended action.

12.3) No decision has been made concerning the gabions in the riverbed as the matter is still under investigation.

13.

Annual Financial Statement:

The Annual Financial Statement was received and approved by all members being duly signed by the Chair and Responsible Financial Officer.
 

14.

Annual Audit Return and Governance Statement:

14.1) The Annual Audit Return and Governance Statement was received and considered by the Council.

14.2) Section 1 – The Accounting statements were approved by all members being duly signed by the Responsible Financial Officer and Chair.

14.3) Section 2 – The Annual governance statement was approved by all members and signed by the Chair and Clerk.

15.

Car Park Ticket Machine:

15.1) A report was received that the car park ticket machine is not currently insured and it was considered whether or not it should be included upon renewal at 01 June 2011. It was resolved that the ticket machine should be included for theft and damage within the terms of the new policy at a cost of £47.29.

15.2) Members considered an upgrade to the car park ticket machine necessitated by the introduction of new 5p and 10p coins in 2012. It was decided that the machine should be upgraded at an estimated cost of £399.51(excluding VAT).     

16.

Review of Insurance Cover:

A report was received that the annual insurance policy for the Council is due for renewal on 01 June 2011. The range and value of cover for all insured areas was reviewed and approved.

17.

Saturday Bus Service:

17.1) Details were received of financial support which has been secured for the continuance of the Saturday Bus Service, as follows:- Dentdale Show £500, Dent Music & Beer festival £500, YDNPA £1,000, Sedbergh Parish Council £250, Dales & Bowland CIC £250 and the Friends of the Settle-Carlisle Line £1,500.

17.2) A grant from Dent Parish Council towards the Saturday Bus was considered and it was agreed that £500 should be awarded towards the service. Further subsidy may be requested later in the financial year and the Council reserved the right to return for further funding which would depend on service performance in the meantime.

17.3) The funding secured to date will extend the service until 15 October 2011 with the additional benefit of adding a further journey in order to meet the late afternoon train at Dent Station. Formal request has been made to the Passenger Transport Officer at Cumbria County Council for the extension.

17.4) Three further potential sources of funding have been approached but the results are not yet known. If further funding is secured the service would be expected to continue beyond 15 October 2011.

18.

Superfast Broadband:

18.1) An update report was received. A number of technical pilots are currently being pursued by Fibre GarDen throughout Cumbria, however, before proceeding Fibre GarDen will need:- i) a feasible technical plan, ii) a realistic business plan, iii) set up a limited company as a registered charity which would also have a subsidiary community interest company, and, iv) a good level of community support.             

18.2) An information leaflet is being distributed throughout Dentdale together with a survey to ascertain who would be interested in taking the service.

18.3) The Council proposed and agreed to fully support  Fibre GarDen’s  project to bring superfast broadband to Dentdale.  

19.

Erection of Hedge:

A report was received proposing to construct and erect a hedge at Ibbeth Peril. The proposal was supported and approved subject to consultation with Cumbria County Council for the purpose of seeking their views on the development. 

20.

Lakes to Dales Landscape Designate Project:

A letter from the Lakes to Dales Landscape Designate Project was received for comment on the proposed National Park boundary changes. The Council considered the boundary changes proposed within the project and decided to make no comment as there was no impact upon the Parish.

21.

Highlights Rural Touring Scheme:

Correspondence was received from Highlights Rural Touring Scheme requesting a grant for their work in the community. It was agreed that the Parish Council should support the Scheme and their work with the Arts by authorising a grant of £100.

22.

Dispute with HMRC:

In connection with the Council’s PAYE dispute with HMRC, a letter from HMRC concerning the forthcoming First-Tier tax tribunal was received. It was agreed that HMRC should be informed that the Council preference should be for an oral hearing to make the Council’s case. 

23.

Data Protection Notification:

Details were received of the Council’s position with regard to information it holds relevant to the Data Protection Act 1998. It was resolved that the Council should notify and register with the Information Commissioner’s Office to ensure compliance with the Data Protection Act.

24.

CCC Library Review:

24.1) A report was received on the Library Review currently being undertaken by Cumbria County Council. Members considered what appropriate response should be made. It was agreed that the Council should engage with the local community, including Dent Primary School for the purpose of collating evidence on the views of the public in Dentdale.

24.2) Laura Mottershead volunteered to conduct a survey in Dentdale on behalf of the Council to collate local views and report her findings to the next Parish Council meeting on 06 June 2011.

25.

Finance:

Payments for authorisation:-

26.

Planning:

a) Applications

S/01/223B/LB  Sedgwick Cottage, Dent – Listed building consent for insertion of new ground floor window to rear of north elevation - Support. 

S/01/113C  Peggleswright, Dent – Full planning permission for erection of wooden field shelter – Support.   

S/01/22E  East Banks, Dent – Full planning permission for erection of porch and cloakroom extension - Support.

S/01/22F/LB  East Banks, Dent – Listed building consent for erection of porch and cloakroom extension - Support.

S/01/236  Land at Barth Bridge, Dent – Full planning permission for construction of new field track (retrospective) - Oppose. 

b) Decisions

 S/01/191B       Dans Croft, Helmside, Dent - Approved-Conditional 

 S/01/75A         New Closes, Cowgill, Dent - Approved-Conditional 

 S/01/206K       Coventree, Deepdale - Approved-Conditional 

 S/01/206L/LB  Coventree, Deepdale - Approved-Conditional 

 S/01/108B/LB  Broadfield House, Dent - Approved-Conditional

27.

Next Meeting: Monday 06 June 2011, 7.30pm, Sedgwick Room.
 

Agenda Item

Present: Jock Cairns, Peter Knapton, Jenny Pilgrim, Chris Evans, Ken Smith,  

Ken McClurg.

County and District Councillor Kevin Lancaster.

The meeting opened at 9.32pm.

1.

Apologies:  Councillors Geoff Woof and Graham Dalton.

2.

Minutes: Minutes of the meeting of 07 March 2011 were signed as a true and accurate record.

3a.

Declarations of Interest:

None.

3b.

Chair and Member Announcements:

The meeting agreed to the inclusion of an ‘emergency’ agenda item (4b - Cuts to Bus Services) concerning the Review of County Council Supported Bus Services as further information was available since publication of the meeting Agenda.

4.

Superfast Broadband:

a) A report on the latest developments was received. The scope of the project remains vague, however, funding arrangements at County level will be known within the next few days. Potential investment in Dentdale could be highly significant.

b) The draft fibre GarDen Steering Group constitution proposal was presented and formally approved.

c) It was agreed that Anne Fleck should be appointed as the Parish Council representative for the project.  

4b.

Cuts to Bus Services:

The Parish Council was represented at a meeting held by Cumbria County Council Transport Services in Kendal on Tuesday 29 March 2011. Cumbria County Council had set 5 separate criteria to assess the viability of County Council Supported Bus Services throughout Cumbria. The 564X Dent – Kendal (Saturday) service had scored well below the required acceptance level and therefore was being withdrawn. The Government has provided an extra £288,000 to fund community transport services in Cumbria but this funding cannot be used against any existing supported services. In the longer term, application to this fund for a community transport scheme for the Saturday service from Dent is an option. As the Saturday service is due to be withdrawn from 01 May 2011 consideration of short term funding throughout the summer period was considered. Indications are that some financial assistance may be provided by:- The Yorkshire Dales National Park - Dent Initiative, Dentdale Show Committee, Dentdale Music & Beer Festival Committee, Friends of Carlisle and Settle Railway and Sedbergh Parish Council. It was agreed, in principle, that the Parish Council should provide £500 to support a Saturday bus service through the summer months.  

5.

Dent Conservation Area Management Plan:

The Plan was received together with the Parish Council’s proposed comments and options relating to each subject area. All comments and options were agreed and approved.

6.

Finance:-

                              The following payments were approved:-

7.

Close of Meeting:-

The public meeting closed at 10.08pm.

8.

Next Meeting:-

Monday 09 May 2011, 7.30pm, Sedgwick Room.

Agenda Item

Present: Jock Cairns, Geoff Woof, Peter Knapton, Jenny Pilgrim, Chris Evans, Graham Dalton.

The meeting opened at 7.30pm.

1.

Apologies:  County and District Councillor Kevin Lancaster, District Councillor Ian McPherson, Councillors  Ken Smith and Ken McClurg.

2.

Minutes: Minutes of the meeting of 07 February 2011 were signed as a true and accurate record.

3.

Policing Issues:

PCSO Rachel Thomas presented an overview of current policing issues, including:-

i) Heating Oil thefts – 4 thefts of heating oil have been reported in the Dent area and householders are being encouraged to check their oil tanks.

ii) Suspicious vehicle – A report has been received concerning a white Ford Transit vehicle with metal sides collecting scrap in the Dent area. Any further sightings should be reported to the Police.

iii) Dog Fouling – Posters have been supplied in reaction to a recent complaint of dog fouling in Dent village.

iv) Explanation was given on the benefits of ‘Smartwater’ technology as a crime prevention tool.

v) A Police ‘drop-in’ session is being held on the 3^rd Saturday of every month at Sedbergh library between 10.00am and 12.30pm.

4.

Declarations of Interest:

Graham Dalton on grounds of prejudicial interest concerning a grant application for Dent Memorial Hall.

5.

Clerk’s Report:

The Clerk’s Report was presented and accepted.  Further information was given on:-

i) A written request to Keith Masser, Cumbria CC Highways for action on defects on the Sedbergh to Cowgill road section including Dent village.

ii) AON insurance policy updated to include all risks on two ‘Welcome to Dentdale’ signs.

iii) Response to the renewable energy clause concerning wind turbine technology in the Affordable Housing Development Briefs for Glebe Fold and Ghyllside.

iv) Arrangements for street cleaning services at The Green, Dent, on Wednesday 09 March 2011.

v) Arrangements for Dr Lumb, Sedbergh Medical Practice and Clive West, Central Dales Medical Practice, as guest speakers at the Annual Parish Meeting on Monday 04 April 2011.

vi) Details of corruption of the Parish Council PAYE database including consultation, diagnostics and recovery.

vii) Notification of SLDC Conference on ‘Localism’ on 18 March 2011.

Additional information was given on matters arising since the Clerk’s report was circulated ie. Complaint of damage to the highway at Littletown and information regarding the future of mobile library services in Cumbria.       

6.

Public Forum:

Information from the floor:-

i) Car Park Toilets – The ladies hand-wash has now been repaired and is operational.

The stainless steel urinal in the Gents toilet was installed in October 2008. It is now leaking with a small ‘pin-size’ hole in the tray. Temporary repair has been completed, however, enquiries to source the cause of the damage are ongoing with the manufacturers of the urinal tray and the disinfectant ‘blocks’ which are placed in the tray for hygiene purposes.

ii) The recycling ‘bottle bank’ now caters for mixed glass colours and cardboard facilities are available.

7.

Chair and Member Announcements:

The Chair informed the meeting of the requirement for an ‘emergency’ agenda item (11B- Cuts to Services) concerning the Review of County Council Supported Bus Services and Mobile Library Services. Information for both issues had been received after the agenda had been published and circulated.

Feedback was sought from Councillors regarding the service provision by the Yorkshire Dales National Park Planning Officers. The Planning Officers are now under the supervision of Gary Smith resulting from a re-organisation  programme involving financial savings. Members agreed that the service is satisfactory and response times are within, and, often better than, Government guidelines.  

The AGM of the Memorial Hall Committee will be held on 23 March 2011. At this meeting discussions will take place seeking local initiatives to mark the occasion of the forthcoming Royal wedding. It was agreed that the Parish Council would provide the sum of up to £100 in respect of decorations for the Royal wedding to support any favourable initiative generated from the community.  

The old Parish Council computer laptop is now redundant. A proposal was made and accepted to donate the equipment to Dent Primary School to assist ICT learning. All information would be removed from the equipment prior to donation.

8.

Local Area Partnership:

The minutes of the LAP meeting held on the 03 February were received. The next meeting will be held on 24 March 2011 at Barbon Village Hall where there will be a ‘topic review’ of LAP business. 

9.

Playing Field Committee:

The minutes of the meeting of Thursday 10 February were received. In respect of drainage problems the National Park has responded with data calculating the measurement of estimated water volume demanded on the drainage system. The drain has now been cleared of potential blockage with drain rods.

10.

Parish Plan Committee:

The minutes of the meeting of Monday 14 February 2011 were received.

11A.

Superfast Broadband:

The Superfast Broadband Steering Group led by Anne Fleck is now formulating a business plan on the community side of the network. This plan will be completed by the end of March. The Steering Group is keen to keep both Sedbergh and Dent Parish Councils informed of developments of the project.

11B.

Cuts to Services:  Emergency Agenda Item.

A letter was received from Rob Terwey, Senior Manager, Transport & Access, Cumbria County Council, entitled, Review of County Council Supported Bus Services, dated 04 March 2011. It detailed the withdrawal of the 564A Dent – Kendal (Saturday) service. Concern was unanimously raised that no consultation process had taken place with the Parish Council prior to the decision being taken. The criteria scoring detail for withdrawal was unknown and no explanation was given as to why this would result in Cumbria County Council being unable to meet a previous request for the provision of an extra Saturday Bus Service this year. Effectively there will now be no Saturday bus service. It was resolved that a written response would be made to Cumbria County Council and copied to County & District Councillor Kevin Lancaster and Tim Farron MP.  

Information was received that mobile library services in the County may be at risk of being withdrawn, however, enquiries with the Cumbria County Council Library Service at Kendal, revealed no such plans were scheduled although a review of all County Library services is imminent . Results due at the end of 2011.

12.

Grant Applications:

Graham Dalton left the meeting (9.10pm).

The following grants were authorised:

Dentdale Memorial Hall                             £500.00

Dentdale Walking Festival  & Open Studio   £500.00

The following grant application was declined:

Dentdale Business Forum

13.

Finance:

                      The following payments were approved:

14.

Planning:

a)     Application

S/01/75A New Closes, Cowgill – full planning permission for erection of a garage – support.

b)     Decision

S/01/108B/LB Broadfield House, Dent – Listed building consent to replace existing four upvc windows with double glazed timber units to upper storey of ‘georgian wing’ – Approved.

c)     Other

The Cottage, The Laning, Dent – YDNP have received a preliminary enquiry for permission to construct a pedestrian access gate from the rear of the premises to Dentdale Car Park – support – conditional on there being no detriment to Car Park operational business.

15.

Close of Meeting:

The public meeting closed at 9.30pm.

16.

Next Meeting:

Annual Parish Meeting, Monday 4 April 2011, 7.30pm, Memorial Hall.

Agenda Item

Present: Jock Cairns, Geoff Woof, Peter Knapton, Ken McClurg, Ken Smith, Chris Evans, Graham Dalton.

The meeting opened at 7.30pm.

1.

Apologies:  County and District Councillor Kevin Lancaster, District Councillor Ian McPherson, District Councillor Peter Woof, Councillor Jenny Pilgrim.

2.

Minutes: Minutes of the meeting of 06 December 2010 were signed as a true and accurate record.

3.

Declarations of Interest:

Graham Dalton and Peter Knapton on grounds of personal and prejudicial interest to the Affordable Housing Development Briefs and Dentdale Run respectively.

4.

Clerk’s Report:

The Clerk’s Report was presented and accepted. Further information was given on:-

1. HMRC penalty for alleged non submission of form P35 (statement of employee annual contributions). On 21 January 2011 an appeal was lodged against the decision of HMRC to impose a £400 penalty against the Council. The form P35 was re-submitted to HMRC on 20 January 2011. It remains the contention of the Council that the original P35 was submitted on 20 April 2010 and a fault with HMRC software meant that they did not receive it. A decision to the appeal is awaited. 

2. An audit of the street lighting monthly charges for this financial year has taken place. All payments are up to date. Future payments will be made to specific E-on account numbers for clarity purposes thereby erasing any possible confusion regarding the status of the account.

3. The Association of Rural Communities had alerted parish councils as to a proposal being circulated by DEFRA concerning the down-sizing of National Park Authorities from 22 members to just 12. These details had previously been circulated to Members. A consultation process for views and opinions on this proposal had been made available via a government website link with submissions closed on 01 February 2011. 

4. An audit of water and wastewater charges for this financial year has taken place relating to Dentdale Car Park toilets. It was ascertained that the Council was in credit by £81.19 and subsequently the monthly payment of £88.21 had been reduced for January 2011 to £25.71.  The February payment has also been reduced to £25.69 to allow for the Council’s positive balance.     

5.

Public Forum:

Question from the floor – Has anything further been done about the cobbles in Dent as they are getting much worse?

The Council had reported this matter previously, however, Keith Masser (Highways) would be re-contacted for an update. It was also requested that he should be asked to undertake a survey of the road between Sedbergh and Cowgill as many pot-holes were appearing and in need of urgent repair.

Question from the floor – What can be done about dog fouling as it is an on-going problem?

Public Forum (cont):

The problem was acknowledged and the Council will make enquiries with SLDC in relation to dog control and legislative practice as well as informing the local Police Community Support Officers.

6.

Effect of NHS Changes on Sedbergh GP Practice:

Kate Cairns, liaison lead for the Sedbergh GP Practice Patient Forum, spoke of the significant changes to NHS funding arrangements and the subsequent impact it will have on the local GP Practice and patient care. A proposal was approved to invite Dr Lumb to the Annual Parish Meeting in April to speak on this subject. Additionally,   enquiries would be made to ascertain if the Hawes Practice wanted to contribute.   

7.

Chair and Member Announcements:

1. Previously there had been an extra bus service on Saturday operated by Dalesbus  which links to one of the Council’s initiatives in supporting local bus services. There was a suggestion that this service could be resumed which may be helped by a small contribution from the Parish Council. It was agreed that the Organisation should make a formal request to the Parish Council for consideration. 

2. National Park funding over the next 4 years is to be reduced from £5.5m to just over £4m which will inevitably mean radical change. Staff numbers are to be reduced by 31.

3. Work has commenced moving the parking signs around The Green, however, no line marking work has yet started.

4. Excessive amount of leaves on the road at The Green need clearing.  

8.

Local Area Partnership:

The Dent Parish Council response to the LAP Review together with the minutes of the LAP meeting held on 13 December 2010 were received. A formal reply to the Council’s response to the LAP Review is still awaited.  

9.

Playing Field Committee:

The minutes of the meeting of 13 January 2011 were received. There will be a meeting on 16 February 2011 concerning the drainage problems on the field. Authorisation to extend the pavilion was agreed with the stipulation that the part funding contribution from the Parish Council does not exceed £1,500. A sum ITRO £3,000 will be allocated from the Dentdale Show. 

10.

Parish Plan Committee:

The minutes of the meeting of 13 December 2010 were received.

11.

YDNPA – Dent Community Initiative:

It was reported that the YDNP was showing great enthusiasm to the Community Initiative with about 20 people presently involved in a wealth of different roles including organisation, promotion and marketing. Numerous initiatives are ongoing some of which include, litter collection, a conservation group, tourism, drainage, environment issues, help for farmers and renewable energy products.

12.

Superfast Broadband:

A verbal report on the latest developments was received. £10m of funding from the Government is being made to Cumbria for this project. Many issues remain

Superfast Broadband (cont):

unresolved including whether the funding is for the whole of Cumbria or selected parts of the County. There is a need for clarity and direction as the project moves forward. Alan Cook has been appointed as Project Officer for Cumbria and the next steps should be known by the end of March. A high level of expertise and enthusiasm exists within the local group who would like to achieve fibre optic provision for all properties requiring it.

13.

Tourist Signs:

A report was received together with the design template and maps indicating the proposed location of the new ‘Welcome to Dentdale’ signs. The signs were approved with Parish Council agreement to take responsibility for them. It was also agreed to insure the signs against third party claims, theft and damage, at a cost to the annual premium of approximately £25. The legal agreement between the Council and Cumbria Highways was formerly signed. 

14.

Dentdale Run:

Peter Knapton left the meeting for this item.